Administrative Coordinator

This is a remote position.

The Administrative Coordinator keeps the organizations day-to-day operations aligned. Beyond individual support this role manages workflows vendors and shared processes making it a step up in scope and ownership from a standard assistant position.

Key responsibilities

• Coordinate schedules meetings and internal events for teams and departments
  
• Manage onboarding and offboarding paperwork and administrative workflows
  
• Track and manage vendors subscriptions supplies and service agreements
  
• Maintain team calendars directories and internal documentation
  
• Serve as the point of contact for internal administrative requests and ensure timely resolution
  
• Create and update process guides checklists and standard operating procedures
  
• Coordinate with HR finance and operations on administrative needs
  
• Monitor deadlines across projects and follow up with owners
  
• Prepare reports on administrative metrics requests and workload
  
• Identify inefficiencies and recommend process improvements
  

Required qualifications

• 2 years in administrative coordination or office management roles
  
• Strong organizational multitasking and follow-up skills
  
• Proficiency with office suites and collaboration software
  
• Excellent written and verbal communication
  
• Ability to document and improve processes
  

Preferred qualifications

• Experience coordinating across multiple teams or departments
  
• Familiarity with HR or onboarding systems
  
• Bachelors degree or equivalent experience