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Administrative Coordinator, SITC
Job Location:
Job Location:
Milwaukee, WI - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
22 August 2026 (10 hours ago)
Posted:
Application Deadline:
19 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Administrative Coordinator
CLIENT ASSOCIATION(s): Society for Immunotherapy of Cancer
POSITION REPORTS TO:Senior Administrative Manager
DIRECT REPORTS: None
EMPLOYEE STATUS: Non-Exempt Full-time (37.5 hours per week)
ROLE TYPE/LEVEL: Entry Level
CLIENT/DEPARTMENT OVERVIEW:
The Society for Immunotherapy of Cancer (SITC) is a non-profit medical professional society of influential scientists academicians researchers clinicians government representatives and industry leaders from around the world dedicated to improving cancer patient outcomes by advancing the science and application of cancer immunotherapy.
The Society for Immunotherapy of Cancer (SITC) is a non-profit medical professional society of influential scientists academicians researchers clinicians government representatives and industry leaders from around the world dedicated to improving cancer patient outcomes by advancing the science and application of cancer immunotherapy.
COMPANY OVERVIEW:
Executive Director Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical health scientific associations and certifying bodies. Founded in 1962 our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clientsranging in size from 200 to 21000 members and certificants and growing. Client budgets range from $250000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: OVERVIEW:
Provides general administration support for the Society leadership and staff including but not limited to the Executive Team. Assists with meetings committees projects programs systems and technology integral to the successful operation of the Society.
Executive Director Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical health scientific associations and certifying bodies. Founded in 1962 our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clientsranging in size from 200 to 21000 members and certificants and growing. Client budgets range from $250000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: OVERVIEW:
Provides general administration support for the Society leadership and staff including but not limited to the Executive Team. Assists with meetings committees projects programs systems and technology integral to the successful operation of the Society.
POSITION RESPONSIBILITIES (minimum of 37.5 hours/week):
Administration
Administration
- Provide first-line support for general Society inquiries received by phone or departmental email accounts and route inquiries to the appropriate staff member.
- Provide general office support including maintaining electronic and paper files managing inventory and supplies coordinating offsite storage for the Society.
- Support staff onboarding and off boarding by preparing workspaces welcome materials and supplies; providing orientation to administrative procedures; and coordinating updates to systems and technology.
- Help keep the membership database current by updating member information and assisting with standard data-integrity checks.
- Make routine website updates using staff-provided and approved content.
- Assist with the technology needs of leadership and staff including Microsoft 365 Zoom the association database (iMiS) Doodle Jotform Smartsheet Wufoo and other systems.
- With the Administrative Managers help coordinate invoice and payment processing for general Society activities.
- Coordinate faculty reimbursements and stipend requests and submit the necessary information to accounting for processing.
- Ensure the accuracy and appropriate maintenance of the Societys administrative practices and procedure documents including updating the Procedure Manual in accordance with leadership approvals and changing needs.
- Serve as a resource for staff on established administrative functions and procedures.
Leadership Support
- Provide administrative and project support for departmental meetings and committee initiatives including scheduling invitations attendee tracking agenda and meeting material preparation meeting minutes action-item tracking and project timelines.
- Coordinate and maintain committee and leadership rosters timelines and reports
- Support the Executive Team in preparing for leadership activities and meetings including supporter meetings the annual retreat leadership and industry meetings the Membership Business Meeting and collaborative programs.
- Provide onsite meeting support as needed.
- Help coordinate travel process reimbursement and stipend requests for leaders traveling on behalf of the Society.
General
- Assist the Executive Director and Associate Executive Director as needed
- Other duties as assigned
SKILLS AND QUALIFICATIONS:
- Outstanding interpersonal organizational and communications skills
- Highly motivated with the ability to manage multiple projects and prioritize to meet multi-faceted and sometimes rapid deadlines.
- Able to work successfully in a team environment
- Comfort learning databases virtual platforms project trackers and online forms
- Professional and service-oriented approach when working with staff members and volunteers
EDUCATION/EXPERIENCE:
- Bachelors degree or equivalent experience preferred
- Previous association management experience and/or familiarity with nonprofit boards of directors a plus
TRAVEL REQUIRED:
Possible travel up to two (2) weeks per year
Possible travel up to two (2) weeks per year
WORK ENVIRONMENT:
This is a full-time position located in our office in downtown Milwaukee WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
PHYSICAL REQUIREMENTS: (lifting packaging etc.) Occasional lifting up to 50 pounds
ADDITIONAL INFORMATION:
Early morning evening and weekend work may be required to meet client needs.
Early morning evening and weekend work may be required to meet client needs.
Required Experience:
IC
About Company
EDI is the second largest association management company in the U.S., providing professional services for national and international medical, certification, and scientific associations.
