Administrative Coordinator Northwest

Who We Are:
Trust for Public Land (TPL) is the leader of a movement to connect everyone in America to the outdoors. A national nonprofit TPL partners with communities to create high-quality parks and protect public landsespecially in communities that need them mostto improve public health create social cohesion strengthen historic and cultural connection to place and increase climate resilience. Since 1972 TPL has protected more than 4 million acres of public land created more than 5500 parks trails schoolyards and iconic outdoor places generated over $112 billion in public funding for parks and public lands and connected nearly 10 million people to the outdoors. To learn more visit .

Position Summary:
This position is responsible for the day-to-day coordination of the Northwest Area Director and manages the flow and exchange of information streamlines interactions and acts as general administrative and organizational support in a fast-paced environment. This position works closely with the Northwest senior leadership Team senior management staff the NW philanthropy team partners and elected officials.

The position will be based in Seattle WA. A hybrid in-person/remote office model will be in place for the foreseeable future.

Essential Functions:
Administrative support including:

• Maintain a complex master calendar of activities and events for the Northwest Area Director. Arranges meetings donor visits appointments travel arrangements logistics coordination and itinerary preparation.
• Serves as point of contact for availability and communications.
• In coordination with leadership team ensure that the Northwest Area Director is prepared and in possession of materials and information required for meetings donor visits conferences press conferences and other scheduled events.
• Draft and/or edits letters proposals contracts etc.
• Work closely with NW leadership team in an active role to develop and cultivate collaboration and information share within NW office and across TPL.
• Participate and organize leadership team meetings; create and distribute agendas meeting summaries and coordinate/track successful completion of tasks.
• Coordinate active and completed project lists manage process for announcing recently completed projects.
• Coordinate and execute with program and philanthropy staff on local events and event logistics including: advisory board meetings/events community engagement activities park openings donor tours etc.
• Organize and prepare for various office events with staff and/or partners.
• Coordinate Directors participation on board committees
• Compile and submit expense reports for Northwest Leadership team.
• Other duties as assigned.

Qualifications:

• Strong commitment to TPLs shared values (Belonging Creativity Collaboration Impact and Hope) to effectively work across the organization.
• Two years of relevant experience in administrative and organizational support or equivalent.
• Excellent organizational abilities attention to detail promptness and dependability.
• Experience establishing professional relationships with staff and volunteers.
• Experience being an effective collaborator with Sr. Management Board members and staff.
• Able to handle confidential matters with the highest degree of discretion and tact.
• High degree of initiative political astuteness professionalism discretion and good judgment.
• Ability to work flexibly creatively and independently on assignments using high degree of judgment initiative and discretion.
• Experience coordinating work across a distributed organization with other employees departments and external organizations.
• Knowledge of Microsoft office suite and latest PC software programs for calendaring database management and research.
• Ability to work flexible hours when needed work occasional evenings weekends and travel.

Compensation:
Trust for Public Land is a hybrid work environment and this role must be located near the Seattle Trust for Public Land office. As a full-time employee you will be eligible for the Trust for Public Lands comprehensive benefits program which includes medical dental and vision insurance vacation and sick pay plus holidays a year end office closure and a 403(b)-retirement plan currently with up to a 7% company match. We offer competitive salaries commensurate with experience; the anticipated hiring range for this position is $57-62000.

Trust for Public Lands active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets. We are open to the possibility that a great candidate for this job may not precisely meet all the above criteria; if you believe you are the right person for this job and can persuasively make that case we encourage you to apply.