Administrative Clerk-HSE (Phoenix, AZ) Austin Industrial

Austin Industrial delivers premier maintenance construction and soft craft services to leading industrial companies across the U.S. An industry leader for more than 60 years we offer single-source solutions to our customers in the oil gas chemical food agriculture power and manufacturing industries. Our team of employee-owners equipped with innovative technology and optimized procedures helps owners optimize safety productivity profit margins and cost-efficiency.

This is a fulltime job working 40 hours a week. No per diem and no relocation assistance.

Administrative Clerk - HSE

The Industrial Administrative Clerk - HSE provides administrative and clerical support within an industrial or manufacturing environment. This role is responsible for maintaining accurate records coordinating communication supporting operations teams and ensuring smooth day-to-day administrative functions in support of production maintenance and site management activities.

Key Responsibilities

• Administrative Support
• Perform general clerical duties including data entry filing document control and correspondence.
• Prepare reports spreadsheets and presentations as needed for operations and management teams.
• Maintain organized physical and electronic filing systems.
• Document & Records Management
• Track and manage work orders purchase orders invoices and delivery receipts.
• Ensure compliance with company policies and industry regulations for document retention.
• Update databases and systems with accurate timely information.
• Operations Coordination
• Assist in scheduling maintenance activities workforce assignments and project timelines.
• Coordinate with supervisors vendors and contractors to facilitate workflow.
• Monitor inventory levels and assist with ordering office or operational supplies.
• Communication
• Serve as a point of contact for internal departments and external partners.
• Answer phones respond to emails and route inquiries appropriately.
• Support meetings by preparing agendas taking minutes and tracking action items.
• Compliance & Safety Support
• Maintain safety records training logs and compliance documentation.
• Assist in preparing reports related to audits or inspections.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 13 years of administrative or clerical experience preferably in an industrial manufacturing or construction environment.
• Strong proficiency in Microsoft Office (Excel Word Outlook); experience with ERP systems is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Applicants must be legally authorized to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

Working Conditions

• Work is performed in an office setting within or adjacent to an industrial or plant environment.
• May require occasional exposure to noise PPE requirements or site safety protocols.
• Standard working hours with potential for overtime depending on operational needs.

Key Competencies

• Organization and multitasking
• Attention to detail
• Problem-solving
• Team collaboration
• Adaptability in a fast-paced environment

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasional walking in plant or warehouse environments.
• Ability to lift up to 20 pounds (files office supplies).

This is a fulltime job working 40 hours a week. No per diem and no relocation assistance.

Must pass pre-employment physical drug screen and background check as condition of employment.

Applicants must be legally authorized to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

We offer excellent benefits including medical dental life and disability insurance and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about Austin please go to

Austin Industrial is an Equal Opportunity Employer.

See the Know Your Rights poster available in English and Spanish.

About Austin Industrial

Austin Industrial provides premier self-perform maintenance construction and soft craft service to leading industrial companies across the U.S. An industry leader for more than 60 years we offer single-source solutions to our customers in the oil gas chemical food agriculture power and manufacturing industries.

To learn more about us visit Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies search firms or third-party recruiters in response to a posted Company will not pay any placement fee(s) without a written agreement to do so (i.e. payment must be required pursuant to the terms of a written agreement).

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns please contact thePeople Services Teamat.