Administrative AssistantPatient Scheduler

Title: Administrative Assistant/Patient Scheduler
Pay Rate: $39.30/hr
Employment Type: Contract (June 2026 - December 2026)
Schedule: Monday - Friday 8:00am - 5:00pm
Work Arrangement: 100% onsite
Location: Stanford CA
Job Code:

Position Overview

Tekberry is seeking a highly organized and collaborative Administrative Assistant/Patient Scheduler to support faculty development initiatives within a prestigious university environment.

We are seeking a dependable and detail-oriented Temp Administrative Assistant / Patient Scheduler to support daily operations at our Clinical Research Unit. This role is responsible for handling patient scheduling managing incoming phone traffic and assisting with clinic upkeep and participant hospitality. Because this is a clinical research environment the ideal candidate must be highly organized capable of working with various study teams and clinical staff and strictly mindful of patient privacy and HIPAA compliance.

Key Responsibilities:

• Scheduling & Checking In: Coordinate and schedule patient appointments across multiple active research studies; welcome and check in participants upon arrival.
• Phone Management & Triage: Answer incoming phone calls answer basic questions and accurately triage inquiries to the correct study teams nurses or the Nurse Manager.
• Participant Hospitality: Prepare arrange and serve lunches snacks and refreshments for participants during their study visits.
• Clinic Maintenance: Assist with general clinic upkeep including resetting tidying and restocking clinic rooms between visits to ensure a clean and organized environment.
• Team Support: Work collaboratively with a diverse unit acting as a reliable team player alongside nurses phlebotomists administrative staff and various research teams.
• Compliance & Privacy: Strictly maintain HIPAA compliance and protect sensitive participant information in all phone digital and in-person interactions.
• Ad-Hoc Tasks: Assist with various light administrative and operational tasks around the unit as needed to support daily workflows.

Qualifications:

• Previous experience (2 years) in an administrative support medical front desk scheduling or customer service role. Experience in a university or healthcare setting is a plus.
• Communication Skills: Ability to professionally handle phones direct calls accurately and interact warmly with participants.
• HIPAA Awareness: Understanding of (or willingness to learn) patient privacy and confidentiality standards required in a research setting.
• Reliability & Multitasking: Comfort pivoting between desk tasks (scheduling/phones) and floor tasks (room upkeep prepping snacks/meals).
• Team Player: Ability to work smoothly with different personality types and distinct research teams.

We are seeking dependable professional and organized candidates who thrive in collaborative environments and enjoy supporting impactful faculty programs and events.

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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