Administrative AssistantOperations Coordinator Real Estate Firm San Francisco (Hybrid)

BURKECO.

THE GIST:

Our client. a growing & mission-driven real estate company is looking for a highly organized & resourceful Administrative Assistant/Operations Coordinator to become an integral part of the team. This role will provide a combination of executive support office coordination project administration and operational support across the organization.

This is an exciting opportunity for someone who enjoys wearing multiple hats bringing structure to a fast-paced environment and taking ownership of both day-to-day administrative responsibilities and broader operational projects!

THE NITTY GRITTY:

• Provide administrative support to the Founder & CEO including calendar management scheduling & travel coordination
• Support the executive team with a variety of administrative and operational needs
• Coordinate with building management vendors consultants and other external partners
• Manage general office operations including supplies inventory and office-related logistics
• Support project and document management across the Real Estate team
• Maintain databases trackers SmartSheets and other organizational tools
• Enter and maintain data related to leases title reports and other real estate documentation
• Prepare meeting agendas notes reports and other materials
• Coordinate signatures notarizations mailings and other time-sensitive documentation
• Support legal and closing-related administrative processes
• Coordinate IT-related logistics with the People team and external consultants including onboarding and user access
• Arrange logistics for business travel conferences meetings and company events
• Coordinate lunches catering and other team logistics
• Assist with website updates and basic content management as needed
• Take ownership of special projects and operational initiatives as they arise
• Work closely with internal teams and external partners to keep projects and processes moving forward

THE ESSENTIALS:

• 2 years of experience in an administrative project coordination or operations-focused role
• Background in real estate or legal services a plus!
• Exceptional organizational and time-management skills with a strong attention to detail
• A proactive resourceful approach and willingness to jump in wherever needed
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong follow-through and a high degree of ownership over your work
• Comfortable working with a variety of internal and external stakeholders
• Strong computer skills and the ability to quickly learn new systems and tools
• A collaborative service-oriented mindset
• Comfortable working in an entrepreneurial high-growth environment

THE CHERRY ON TOP:

• Join a tight-knit & collaborative team at a growing firm!
• Work closely with senior leadership gain experience across operations and have the opportunity to take on more!

LOCATION: San Francisco CA (Hybrid - 3 days onsite)

COMPENSATION: $90k to 120k base salary benefits (exact compensation will vary based on skills experience and expertise)

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