Administrative AssistantMarketing Coordinator St. Michael

Administrative Assistant / Marketing Coordinator

Full-Time Catholic School Environment

POSITION SUMMARY

We are seeking a dynamic detail-oriented and creative individual to join our school team as an Administrative Assistant / Marketing Coordinator. This dual-role position supports the day-to-day administrative operations of the school office while leading marketing and communications efforts that celebrate and promote our Catholic school community. The ideal candidate is organized tech-savvy a strong communicator and passionate about Catholic education.

KEY RESPONSIBILITIES ï½ ADMINISTRATIVE OPERATIONS

• Serve as the primary contact for incoming phone calls; answer phones take and relay messages professionally and promptly
• Place and manage orders for copy paper toner and general office supplies; monitor inventory levels
• Track baptismal and birth certificates to ensure complete and compliant student records
• Coordinate and collect Student Beginning-of-Year Forms and Emergency Contact Forms
• Collect and process Staff Beginning-of-Year Forms
• Assist with teacher licensure documentation and renewal tracking
• Prepare and maintain the daily Dismissal Announcement Sheet updating as changes occur
• Maintain and update the Office Wall Calendar with all school events meetings and activities
• Assist with report card mailing at the conclusion of each academic year
• Create and distribute the Specials scheduling worksheet for students and staff
• Process and send record request information for transferring students in a timely manner
• Prepare and submit the Monthly EdChoice Attendance Report to the designated contact
• Create and maintain permanent student records and files for all new enrollees

KEY RESPONSIBILITIES ï½ MARKETING & COMMUNICATIONS

• Manage and maintain all school social media platforms creating engaging content that reflects the schools mission and highlights community events
• Lead marketing efforts for school events including the Gala Service Projects Catholic Schools Week (CSW) New Family Welcome Registration and other signature programs
• Coordinate and develop marketing materials for the Parent-Teacher Union (PTU)
• Maintain and regularly update the school website to ensure accurate timely and visually appealing content
• Conduct school tours for prospective families as needed serving as an enthusiastic ambassador for the school
• Design and produce welcome car signs for new families
• Create and/or coordinate advertisements materials and logistics for sacramental and milestone events including First Reconciliation First Communion Confirmation and Graduation (including gowns and ceremony materials)
• Develop promotional and logistical materials for the Winter and Spring Choral Band and Spring Arts Concerts
• Create and maintain the Student Directory and school signage
• Support the #weGiveCatholic Campaign through marketing creation tools; coordinate and attend the Diocese of Cleveland (DOC) and School Planning Meetings

QUALIFICATIONS & SKILLS

• High school diploma required; associates or bachelors degree in communications marketing business or a related field preferred but not required
• Proficiency in social media platforms (Facebook Instagram etc.) and content creation tools (Canva or similar)
• Strong written and verbal communication skills
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office Suite (Word Excel Outlook) and Google Workspace
• Commitment to the mission and values of Catholic education
• Ability to maintain confidentiality and handle sensitive student and family information with discretion
• Positive team-oriented attitude with a welcoming and professional demeanor

WORK ENVIRONMENT

This position operates in a Catholic school office environment. The role requires the ability to communicate effectively with students parents faculty and administrators. Some evening availability may be required. The successful candidate will demonstrate a respect for and commitment to the Catholic faith and the schools mission.

TO APPLY

Interested candidates should submit a cover letter rï½sumï½ and three professional references to.

We look forward to welcoming a talented individual to our school family.