Administrative Assistant

Administrative Assistant
Location:Waller TX 77484
Pay:$24/ hour
Start:ASAP
Shift:M-F 8am-5pm

Office Operations & Administration

• Oversee day-to-day office operations to ensure efficiency and organization.
• Manage incoming calls emails and general inquiries routing them to the appropriate personnel.
• Greet visitors and customers ensuring professional and welcoming experience.
• Maintain organized physical and digital filing systems records and correspondence.
• Prepare reports spreadsheets and presentations as needed.
• Sort distribute and manage incoming and outgoing mail and packages.
• Ensure the office environment is clean organized and compliant with safety regulations.
• Perform basic bookkeeping tasks including transaction recording and preparing bank deposits.
• Monitor order and replenish office and break room supplies; track and approve invoices.
• Compare vendor pricing (e.g. Uline Amazon) to manage costs and support budgeting efforts.

• Provide administrative support across departments including Human Resources Safety and Sales/Marketing.
• Assist with onboarding by preparing workspaces coordinating with IT and updating employee signage and materials.
• Support event planning including sourcing vendors coordinating logistics and managing setup/teardown.
• Help manage calendars appointments and travel arrangements (e.g. booking flights).
• Assist with company compliance with documentation and reporting.

Training & Compliance Coordination

• Maintain training records and certification tracking for employees.
• Coordinate and schedule required and supplemental training courses.
• Track and maintain records for safety meetings vehicle inspections and compliance documentation.
• Support monthly safety meetings and Environmental Health and Safety (EH&S) initiatives.

Facilities & Vendor Management

• Coordinate building maintenance activities including sourcing vendors obtaining quotes and scheduling repairs.
• Manage vendor relationships for services such as janitorial landscaping pest control coffee service and equipment maintenance (water ice machines etc.).
• Address facility issues including plumbing roofing cabinetry and general repairs.
• Coordinate cleaning priorities with janitorial staff to maintain facility standards.

Project & Operational Support

• Assist with departmental reporting (e.g. operational reports district highlights).
• Support company events meetings conferences and visitor coordination.
• Set up conference rooms and enhance overall office presentation and hospitality.
• Contribute to continuous improvement initiatives including process documentation and workflow enhancements

• High school diploma or GED required associates degree preferred.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Strong organizational multitasking and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Experience with office management systems is a plus.
• Strong interpersonal skills with a customer-focused mindset
• Attention to detail and accuracy in recordkeeping
• Problem-solving and adaptability
• Ability to prioritize and manage multiple responsibilities
• Must pass background and drug screen