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Administrative Assistant – Training Operations
Job Location:
Job Location:
Clinton, UT - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
30 October 2026 (21 hours ago)
Posted:
Application Deadline:
27 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Role: Administrative Assistant Training Operations
Duration: Long Term
Location: Clinton TN (Hybrid 3 Days a week)
Note: This role requires travel
Key Skills:
Job Overview: Join our dynamic team as an Administrative Assistant for Training and provide comprehensive administrative and operational support for the Institutes training operations and East Tennessee Training Facility located in Clinton TN. This individual serves as a primary administrative point of contact for staff students training participants instructors and visitors while coordinating a wide range of training records technology facility and customer-service functions.
Responsibilities:
Duration: Long Term
Location: Clinton TN (Hybrid 3 Days a week)
Note: This role requires travel
Key Skills:
- Administrative Support: Office administration correspondence documentation scheduling and daily operational support
- Training Coordination: Course scheduling class rosters instructor coordination classroom preparation and training logistics
- Training Management System: Student enrollment course creation attendance tracking completion records user accounts and data entry
- Facility and Resource Coordination: Inventory supply ordering purchase requests maintenance requests and classroom readiness
- Basic IT and AV Support: Troubleshooting classroom technology audiovisual equipment office equipment and training platforms
- Customer Service: Handling phone calls inquiries student check-ins instructor requests and visitor support
- Scheduling and Organization: Managing competing priorities deadlines calendars and multiple training programs
- Microsoft Office Suite: Excel Word Outlook and PowerPoint for spreadsheets reports emails and training documents
Job Overview: Join our dynamic team as an Administrative Assistant for Training and provide comprehensive administrative and operational support for the Institutes training operations and East Tennessee Training Facility located in Clinton TN. This individual serves as a primary administrative point of contact for staff students training participants instructors and visitors while coordinating a wide range of training records technology facility and customer-service functions.
Responsibilities:
- Provide comprehensive administrative and operational support for TCIs training programs personnel and facilities to ensure efficient daily operations.
- Serve as a primary point of contact for students instructors agency personnel vendors and visitors by managing telephone calls inquiries facility check-ins and customer service needs.
- Manage student enrollment registration course creation class scheduling and training records within ACADIS including system administration data entry and user account assistance.
- Coordinate training schedules class rosters attendance documentation completion records and other administrative requirements associated with training delivery.
- Provide administrative and logistical support for training courses including classroom preparation instructional materials technology setup instructor assistance and student accommodation.
- Prepare distribute and maintain correspondence memorandums training announcements certificates reports spreadsheets purchase orders and other administrative documents.
- Maintain accurate electronic records databases and filing systems utilizing ACADIS Microsoft Office applications SharePoint Adobe and organizational network drives.
- Provide technical assistance and troubleshooting for training systems classroom technology audiovisual equipment office equipment and other electronic platforms.
- Coordinate facility and resource management activities including supply inventories purchasing requests equipment readiness building maintenance requests and general facility operations.
- Manage competing administrative priorities maintain confidentiality and accurate records coordinate with internal and external stakeholders and perform additional duties and special projects as assigned.
- Proven experience in customer service and administrative support.
- Strong proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook).
- Excellent organizational and time management skills to meet strict deadlines.
- Superior communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
- Previous experience working in an adminisitrative services role in a training environment is highly advantageous.
Required Experience:
Junior IC
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