Administrative Assistant to the Middle School Principal

Position: Administrative Assistant to the Middle School Principal

Position Type: Full-time

Department: Secondary

Location: Watertown Middle School

Reports to: Watertown Middle School Principal

Affiliation: SEIU Local 888

Salary range: As determined by the contract

*This position is eligible for Town benefits.*

General Description:

Provides efficient office administration to the school principal through the performance of administrative tasks assigned by the principal. Maintains accurate records through timely data entry. Acts as the primary coordinator of office processes and operations with sensitivity to confidential data and thorough ability to work on several tasks. Performs clerical duties according to standard office procedures requiring a degree of decision and knowledge of the function of the school.

Responsibilities:

• Serves as the assistant to the Principal on the administration of data
• Assists the Principal in scheduling and management of Principals schedule
• Assists in typing and proofing word-processed materials
• Produce weekly newsletters for principals review
• Keeps the Principal informed and assists and works cooperatively with the Principal in school-related matters.
• Primary person in the reception of guests including answering and routing of telephone calls
• Implements security protocols in buzzing visitors in through the front door and processing them using the Raptor Visitor Management System.
• Arrange substitute coverage/assignments using Aesop
• Collect and manage weekly time sheets
• Coordinates students and teacher attendance processing including data entry and notification including but not limited to biographical data withdrawals scheduling and enrollment as requested.
• May assist in creating the master teaching schedule and classroom assignments.
• Assists in the creation of all records and other paperwork as required by the School Committee the State Department of Education and the Federal Government or paperwork that may be appropriate to the schools administration.
• Maintains parent guardian records as requested.
• Assists Principal and other district supervisors with accounting responsibilities including the data entry of purchase orders and requisitions.
• Sort and route mail to appropriate recipients within the school.
• Order and dispense school supplies as requested.
• Performs data entry of student records including but not limited to biographical confidential information enrollment withdrawal and scheduling information as requested.
• Assists in student funds transfers.
• Assists the Principal in coordinating the delivery of all state and federally funded compensatory education services.
• Enters data on individual student records and reports of pupil progress as requested.
• Maintains high standards of confidentiality and accuracy.
• Acts as liaison for parents and other community members for the school.
• Assists parents/community members in finding answers to questions.
• Cooperates with other district personnel regarding the custodial and maintenance operations of the school building and grounds and such related services as cafeteria and transportation.
• Assists Principal in fire and other emergency drills as required by law and School Committee policy.
• Maintains a high level of personal integrity confidentiality and a strong work ethic.
• Maintains general levels of support for other office personnel in the assigned area when there are short-term absences or persons are away from their desks.
• Assists other office personnel in periods of high demand and/or other emergent requests for cooperative support.
• Performs other duties and assumes such other responsibilities that may be assigned by the Building Principal or his/her designee or as required by law code regulation or School Committee policy.

Qualifications Required:

• Excellent interpersonal and communication skills
• Education typically gained through attainment of Associates Degree or higher (preferred)
• Must be extremely organized detail-oriented and able to maintain confidentiality.
• Must have well-established communication skills and the ability to share information and resources appropriately.
• At least 2 years of relevant experience preferred
• Multilingual candidates are strongly encouraged to apply. We value staff who speak additional languages including Spanish Arabic Portuguese Chinese Haitian Creole Vietnamese Armenian and others as these skills help strengthen communication with students and families across our schools. Applicants are encouraged to include any language proficiencies on their application materials.
• Willing to adjust to the changing needs of the school with the flexibility to meet those work needs and demands.
• Must be a self-starter and have the ability to work with minimal supervision and direction.
• Must be able to work cooperatively with others to achieve common district goals.
• Must have a general pleasant demeanor and a respectful attitude towards employees at all levels of the school.
• Working knowledge of office applications including Word Excel Google suite and the student information system (preferably PowerSchool).
  
  

Physical Demands:

• Regularly required to sit stand walk talk hear operate a computer hand-held learning devices and other office equipment reach with hands and arms and must occasionally lift and/or move up to 10 pounds.

Equal Opportunity Employer
Watertown Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race color religion national origin pregnancy gender identity sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran status political affiliation genetic information or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Required Experience:

IC