Administrative Assistant (Repost)

*THIS POSITION IS REPOSTED - Previous applicants are still under consideration and do not need to reapply*

The mission of the South Carolina Department of Education is to serve students support teachers empower parents and engage the community so that every student graduates prepared to reach their full potential.

Job Purpose

The Administrative Assistant provides essential administrative clerical and organizational support to ensure the smooth and efficient operations of the Office of Educator Services. This role supports internal staff communicates with clients and visitors and manages day-to-day office activities with professionalism and accuracy.

General Information

The administrative assistant works under the general supervision of the office director and must be able to work both independently and collaboratively and prioritize work tasks. The employee must display professionalism and use discretion and judgement in handling employee and educator information.

Job Functions

ADMINISTRATIVE AND CLERICAL SUPPORT

Manages daily office tasks organizes files and maintains records to ensure effective office workflows; prepares documents reports and correspondence using office templates and software tools; operates office equipment including copiers printers and scanners and troubleshoots minor issues; assists with onboarding of new employees.

FINANCIAL AND OPERATIONAL SUPPORT

Assists with budgeting and expense tracking; prepares travel authorizations and reimbursements for staff; supports purchasing procurement and supply inventory management; adheres to agency protocols and procedures for financial transactions procurement purchase orders and invoices.

COMMUNICATION AND CUSTOMER SERVICE

Answers and routes incoming calls and general emails; greets and assists office visitors; coordinates staff coverage to assist office visitors; drafts memos emails letters and other professional communications; coordinates communication among office staff; submits office requests through the agency routing system for approval.

SCHEDULING AND EVENT COORDINATION

Schedules appointments meetings and other events; reserves meeting space and plans for technology needs and supports; organizes meeting logistics prepares materials and takes meeting minutes as needed; follows agency procedures for hosting meetings on site with external groups; assists office staff in preparation for State Board of Education committee meetings.

ADDITIONAL RELATED RESPONSIBILITIES AS ASSIGNED

This position is located in the Office of Educator Services.

A high school diploma and work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience.

A high school diploma and four years of clerical/administrative assistant experience or an associate degree in office skills secretarial science or other related field and two years of experience as an administrative assistant.

Essential Knowledge and Skills

The employee in this position must manage daily office tasks and procedures; prepare documents including travel authorizations for varied audiences and purposes; demonstrate strong written and verbal communication skills for emails letters memos and phone calls; demonstrate proficiency in word processing spreadsheets email systems and presentation software; use and maintain office machines including copiers printers and scanners and be able to troubleshoot minor issues; schedule appointments and meetings and manage event logistics; ensure accuracy and timeliness in completing responsibilities; demonstrate a professional demeanor in assisting staff visitors and other stakeholders.

The State of South Carolina offers a comprehensive benefits package that includes:

• Health dental vision long term disability and life insurance for employees spouse and children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• Paid parental leave
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs

ONLY THOSE APPLICANTS CHOSEN FOR AN INTERVIEW WILL BE NOTIFIED BY LETTER THAT THE POSITION HAS BEEN FILLED.

Experience:

Junior IC