Administrative Assistant, Promise Academy

Administrative Assistant to the Deputy Superintendent Promise Academy

The Harlem Childrens Zone (HCZ) started with one mission that was the most ambitious and audacious in U.S. history: to end intergenerational poverty in Central Harlem and lead the way for other long-distressed communities nationwide and around the world to do the same. HCZ breaks the cycle of intergenerational poverty with on-the-ground all-around programming that builds up opportunities for children and families to thrive in school work and life. From early childhood education and career programs to community outreach and wellness initiatives HCZ opens pathways to mobility and prosperity. HCZ believes that the pathway to college begins when a child is born and doesnt end until a student has graduated and has the tools to thrive in a fulfilling career. The organizations aim is to light that pathway from cradle to college to career with community-responsive and wraparound youth programs that support children and their families in every way and in every year of a childs development.

Essential Duties and Responsibilities

• Liaise externally with families and internally withPromise Academy Principals and other Promise/HCZ programs and departments.
• Create meeting agendas and capture any meeting minutes.
• Prepare any required presentation of materials for all key internal and external meetings involving the Deputy Superintendent.
• Manage the Deputy Superintendents calendar incoming and outgoing mailings and provide timely responses to inquiries sent to the Deputy Superintendent.
• Book travel arrangements to ensure every aspect of travel (i.e. door-to-door) is effectively coordinated.
• Become familiar with and remain knowledgeable about Promise/HCZ programs.
• Build and maintain effective working relationships with Principals and Senior Staff.
• Draft emails and other forms of communication on behalf of and for the Deputy Superintendent.
• Conduct research and provide analysis of data.
• Attend meetings on behalf of the Deputy Superintendent.
• Execute various special projects and perform other duties as assigned.
• Provide supplemental administrative support to the Managing Director of Teaching and Learning.

Qualification Skills and Knowledge Requirements

• A commitment to the mission and programs of HCZ
• Bachelors degree with at least 2-3 years of experience supporting a senior executive
• Must be a professional polished strong self-starter with a can-do attitude in addition to a flexible approach
• Ability to handle confidential and sensitive information with integrity and discretion
• Excellent relationship management skills and the ability to work with various stakeholders (both internally and externally) at all organizational levels.
• Must have strong communication skills both oral and written
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) Google and Outlook
• Strong ability to administer multiple projects simultaneously and prioritize workload
• Excellent data analysis and presentation skills
• Strong work ethic and impeccable attention to detail
• Prior work experience in a school setting
• Ability to work independently and as part of a broader team

We offer competitive salaries and a comprehensive benefits package. To be considered interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. HCZ is an EOE.

REPORTS TO: Deputy Superintendent of Schools

SUPERVISES: No Direct Reports

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

SPECIAL CONSIDERATIONS

• Travel with the Deputy Superintendent to and from HCZ zone locations as needed
• Support with planning and day of tasks for HCZ events
• Must be accessible for emergencies that require administrative support after work hours and on the weekends
• Provide support to the Superintendent in the absence of the executive assistant.

Our exceptional benefits include:

• Highly competitive base salaries
• Student Loan Forgiveness
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-term and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights hotels theme parks concert tickets and more).

The salary range for this position is $70000-$75000 per year. To be considered interested applicants can also submit a cover letter and resume to No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. Harlem Childrens Zone is an EOE.

Required Experience:

Junior IC