Enter a job title or keyword
Administrative Assistant
Job Location:
Job Location:
Minneapolis, MN - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
31 October 2026 (10 hours ago)
Posted:
Application Deadline:
28 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Join Our Global Team
Gravity Global is the worlds most awarded marketing consultancy specialising in brands operating in complex markets. Led by strategy innovation technology data and creativity we create brand-and-demand marketing programmes that drive transformational growth for our clients.
With 14 wholly owned offices across the US Europe and APAC and our Global Talent Hubs in emerging markets you can build a truly global career in a rapidly scaling organisation thats shaping the future of marketing.
At Gravity Global we believe our people are our greatest strength. Were a collective of creative thinkers strategic storytellers and data-driven innovators united by one mission to deliver exceptional work that makes an impact. Were growing fast across continents and disciplines and were looking for passionate individuals who want to make a difference: for our clients our teams and the world around us.
About the role
Were seeking a Part-Time Administrative Assistant to support the Minneapolis office with day-to-day operations and administrative tasks along with supporting our Houston office and remote team from afar. This role is ideal for a proactive people-first organizer who enjoys keeping an office running smoothly while assisting teams with light scheduling and coordination.
Key Responsibilities
Answer and route Teams calls and office emails; greet visitors on in-office days
Schedule meetings and room bookings; manage simple calendar holds and meeting
logistics; issue annual Holiday calendar holds for U.S. offices
Maintain office and kitchen supplies; place orders and coordinate deliveries
Maintain a clean and organized office for proper presentability
Support office storage needs
Support internal meetings and small onsite events (set-up/tear-down; catering
coordination)
Assist departments with ad-hoc administrative tasks (docs/decks lists data entry
vendor coordination office maintenance parking validations)
Keep shared documentation and inboxes organized; escalate facilities issues as
needed
Help the executive team with logging hours and submitting expense reports
Schedule meetings and room bookings; manage simple calendar holds and meeting
logistics; issue annual Holiday calendar holds for U.S. offices
Maintain office and kitchen supplies; place orders and coordinate deliveries
Maintain a clean and organized office for proper presentability
Support office storage needs
Support internal meetings and small onsite events (set-up/tear-down; catering
coordination)
Assist departments with ad-hoc administrative tasks (docs/decks lists data entry
vendor coordination office maintenance parking validations)
Keep shared documentation and inboxes organized; escalate facilities issues as
needed
Help the executive team with logging hours and submitting expense reports
Skills Knowledge and Expertise
12 years of administrative or office support experience (internships count)
Strong organization and communication skills; customer-service approach
Comfort with Microsoft 365/Teams; able to learn internal tools quickly
Attention to detail reliability and willingness to pitch in across tasks Work Pattern
Up to 25 hours a week Monday Friday in office at our Downtown Minneapolis location; flexibility on schedule.
Strong organization and communication skills; customer-service approach
Comfort with Microsoft 365/Teams; able to learn internal tools quickly
Attention to detail reliability and willingness to pitch in across tasks Work Pattern
Up to 25 hours a week Monday Friday in office at our Downtown Minneapolis location; flexibility on schedule.
What We Offer
While specific benefits may vary by region due to cultural norms all team members at Gravity Global can expect a supportive inclusive and rewarding environment designed to help you do your best work and grow your career.
Key aspects of being part of the Gravity Global community:
- Competitive Reward & Pay we recognise and value your contribution with fair and competitive rewards aligned to local market practices designed to celebrate excellence and support long-term success.
- Career Growth & Development we believe development is ongoing not annual. Through our Continuous Performance Management (CPM) process which includes regular feedback and coaching we help you refine your skills celebrate your achievements and plan for future success enabling you to reach your full potential.
- Collaboration be part of a cross-functional global team that values sharing insights ideas and best practices to drive collective success.
- Professional Development we invest in you through ongoing training and learning programmes designed to expand your expertise and confidence.
- Work-Life Balance while we expect dedication to client success we also value your wellbeing offering flexible working arrangements and plentiful paid time off.
- Community & Recognition we celebrate our people through social and team-building events recognise length of service and life milestones and appreciate individual contributions through our Gravity Gratitude kudos recognition programme.
- Family Support we understand family matters and our people benefit from family-friendly policies such as parental leave and access to wellbeing resources to help you balance work and family life.
- Purpose & Belonging we are committed to Environmental Social and Governance (ESG) principles fostering a workplace where positive impact matters. Our people are encouraged to get involved in employee resource groups that champion wellbeing sustainability and culture.
Important Disclosure:
At Gravity Global we believe in recognising every team members contribution. Your total rewards package including salary and benefits will align with country specific labor laws and our company policies. Well walk you through all the details during the offer stage.
Gravity Global is an equal opportunities employer and we do not discriminate on the basis of sex race religion age sexuality disability and other protected status as required by applicable law.
If your experience doesnt align perfectly with the job criteria but you meet some of the criteria and are excited about the role and Gravity please dont be put off applying! We would encourage you to apply for the role as you may be just the right person for this role or other roles.
Required Experience:
Junior IC
About Company
Discover Gravity’s integrated marketing, branding, and media solutions—driven by data and creative excellence to fuel your growth. Accelerate your brand together.
