Administrative Assistant
Job Location:
Irvington, NY - USA
Yearly Salary:
Posted on:
Vacancies:
Job Summary
Culinary Services Group is hiring immediately for an Administrative Assistant position.
- Location: Irvington VA 22480
- Schedule: M-F
- Requirement: Administrative Experience
- Pay Range: $42000 to $46000 per year
Culinary Services Group (CSG) is a top 50 fast-growing food service management company serving senior care hospital and behavioral health communities. Were rooted in the belief that empowering our teams leads to exceptional service and better outcomes for those we serve. At CSG youll be part of a collaborative culture built on integrity where your contributions are valued and growth development and impact are part of every role.
In this role you will help keep daily dining and kitchen operations running smoothly by managing office tasks communication and resident support. Key responsibilities include assisting with scheduling and timekeeping maintaining daily logs and compliance documents preparing menus and reports supporting resident dietary requests and general inquiries managing onboarding paperwork and training files organizing invoices and purchase orders coordinating office supplies and providing clerical support such as data entry filing emails and phone calls. You will also help plan community dining events and special meals.
Job Summary
Summary: As an Office Manager you will perform a variety of duties including coordination of all business unit accounting activities maintaining cash control payroll including Living Wage Ordinance compliance accounts payable accounts receivable profit and loss reconciliations and human resources administration/benefits for personnel. You will coordinate routine office duties to include data entry associate files record retention and support documentation. Other duties include coordinating associate events monthly and annual business reports as well as handling the POS system camera system and digital signage.
Essential Duties and Responsibilities:
- Analyzes and organizes office operations and procedures such as bookkeeping preparation of payrolls personnel information management filing systems requisition of supplies and other clerical services.
- Maximizes office productivity through proficient use of appropriate software applications.
- Researches and develops resources that create timely and efficient workflow.
- Establishes uniform correspondence procedures and style practices.
- Formulates procedures for systematic retention protection retrieval transfer and disposal of records.
- Plans office layout develops office budget and initiates cost reduction programs.
- Reviews clerical and personnel records to ensure completeness accuracy and timeliness.
- Prepares activities reports for guidance of management.
- Coordinates activities of various clerical departments or workers within department.
- Performs other duties as assigned.
Qualifications:
- 3 years of administrative and clerical experience in an office hotel corporate and/or related work environment.
- Thorough knowledge of contract administration and office procedures.
- Working knowledge of processes and systems including financial reporting.
- Proficient computer skills and knowledge of MS Office products including Word Excel PowerPoint Outlook and internet.
Were looking for someone with strong organization and communication skills the ability to multitask in a fast-paced environment and a professional customer-serviceoriented demeanor. Administrative experience in healthcare senior living hospitality or foodservice is a plus. Proficiency in Microsoft Word Excel and Outlook is preferred. Join a supportive mission-driven company that offers training growth opportunities and meaningful work serving seniors. If you are dependable detail-oriented and enjoy supporting a team that makes a difference every day we encourage you to apply.
BENEFITS FOR OUR TEAM MEMBERS
- Full-time and part-time positions offerthe following benefits to team members:Retirement PlanAssociate Shopping ProgramHealth and Wellness ProgramsDiscount MarketplaceIdentity Theft ProtectionPet InsuranceVoluntary Benefits including Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Legal Services and Choice Auto and Home Program
- Full-time positions also offerthe following benefits to team members:MedicalDentalVisionLife Insurance/ADDisability InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs
Team Members may also be eligible for paid and/or unpaid time off benefits in accordance withapplicable federal state and local positions in Washington State Maryland or to be performed Remotely click here or copy/paste the link below for paid time off benefits information.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities skills tasks or requirements associated with this position. While this is intended to be an accurate reflection of the position posted the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled they may still be considered for future opportunities and are always welcome to reapply.
Required Experience:
Junior IC
About Company
As the leading foodservice and support services company, Compass Group North America is a family of companies building experiences for all of our customers.
