Administrative Assistant II Support

Job Title: Administrative Assistant

Client: Heavy Machine Manufacturing Company
Location: Moline IL 61265
Duration: 15 Months
Shift: 1st Shift

Job Summary

Administrative support role providing office coordination reporting supplier support legal team assistance data management and project coordination for business operations.

Key Responsibilities

Support legal and administrative operations
Handle supplier setup changes and purchase order support
Manage assignment mailboxes and department communications
Coordinate meetings calendars travel and events
Prepare reports documentation and correspondence
Maintain databases records and department files
Assist with data entry reporting and process documentation
Support attorney memberships dues and patent-related meetings
Assist with Accounts Payable (AP) activities as needed
Research inquiries and resolve routine issues

Core Duties

Supplier maintenance & PO support
Data entry & reporting
Mailbox management
Meeting & event coordination
Records & document management
Administrative project support
Facilities coordination
Legal department support

Required Skills

Microsoft Office (Word Excel Outlook)
Strong organizational skills
Time management & multitasking
Data entry accuracy
Written & verbal communication
Ability to work independently and in teams
Quick learner with adaptability

Preferred Experience

Administrative Assistant experience
Reporting and documentation support
Supplier/vendor coordination
Accounts Payable support
Database and records management
Corporate office environment experience

Work Environment

Office-based administrative role
Cross-functional support across departments
Fast-paced environment with changing priorities
High attention to detail and confidentiality required

Education / Experience

Administrative office support or business experience preferred
Strong computer and organizational skills required

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