Administrative Assistant II (Reg FT)

Position Title:Administrative Assistant II (Reg FT)

Employment Type:Regular Full-Time

Department:College

Campus: Main Campus

Salary Grade:EXCL - Administrative Assistant II - $46267

Remote Work Option:Fully In-Person (May be subject to change)

Additional Information:This position will remain open until filled. However to ensure consideration for an interview please submit your completed application cover letter and resume by no later than 6/23/26. The College cannot guarantee that application materials received after this date will be considered or reviewed.

Work Hours:Standard College hours are Monday Friday 8:30 am 4:30 pm; Additional hours including evening and weekend hours may be needed to meet the needs of the department.

General Summary:Performs advanced paraprofessional assistance to the CampusPresident or Vice President; responsible for highly responsible and complexclerical and administrative duties; may assign and review the work of assignedclerical personnel.

Requirements:

• Associates degree or completion of at least 60 college credits Bachelors preferred.
• Minimum of 5 yearsexperience in similar responsible paraprofessional administrative position; typing (minimum 60 wpm);excellent organization and communication skills; ability to maintain confidentiality; ability to work underlimited supervision.
• Knowledge of Microsoft Word and Outlook is essential.
• Knowledge of ExcelPowerPoint and the ability to navigate the Internet strongly preferred.

Duties:

1. Perform a wide variety of complex responsible and confidential paraprofessional administrative duties in support of the Vice Presidents office.
2. Assist in coordinating the logistics for internal/external meetings and events. This includes ensuring external database contact information is up to date assisting in tracking RSVPs preparation of event materials and gathering/maintaining records and survey results.
3. Perform senior level clerical duties including preparing correspondence and reports organizing and planning projects and functions scheduling meetings distributing mail; screening calls and visitors; and organizing files.
4. Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.
5. Order and purchase supplies for the department including creating and submitting pre-authorized requisitions and vouchers on behalf of the Vice President.
6. Participate and assist in the administration of a department budget; compile annual budget requests and recommend expenditure requests for designated accounts.
7. Assist with the preparation of meetings including drafting editing compiling and distributing communications such as meeting agendas & minutes emails newsletters invitations surveys and other written & electronic materials.
8. Build and maintain positive working relationships with co-workers other College employees and the public using principles of good customer service.
9. Create and share reviewed & approved post-event content including photos and highlights on platforms like LinkedIn to showcase event success and enhance community engagement.
10. Perform other duties as assigned.

Job Open Date:6/4/2026

Job Close Date:

Benefits:

Job Category:Executive Administration Staff

Job Slot: 0627

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Records Check and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.

Required Experience:

Junior IC