Administrative Assistant II

Division: Division of Substance Abuse and Mental Health (DSAMH)
Bureau/Unit: Office of the Director Executive Programs & Grant Administration (EPGA)
Location: Springer Building New Castle County DE
Work Mode: Onsite
Schedule: Saturday Only (08 hours/week)
Contract Duration: 1 Year
Pay Rate: $17.00/hour (W2)

The Administrative Specialist II provides comprehensive administrative and operational support to the Executive Programs and Grant Administration (EPGA) Unit within DSAMH. This role primarily supports Statewide Opioid Response (SOR) grant-funded programs and assists with documentation communications meeting coordination and day-to-day administrative operations to ensure efficient program execution.

This position is ideal for a detail-oriented administrative professional who thrives in a fast-paced mission-driven public health environment.

• Provide full-spectrum administrative support to SOR grant-funded teams and EPGA leadership

• Create edit and maintain documents spreadsheets databases and presentations

• Manage and monitor shared resource mailboxes for the Opioid Response Team including researching inquiries and responding appropriately

• Administer listservs and distribution lists

• Coordinate and staff meetings for SOR grants Opioid Response Teams and assigned cross-agency councils or committees

• Prepare meeting materials agendas notes and follow-up documentation

• Assist with staff onboarding activities and orientation materials

• Support the development maintenance and documentation of Standard Operating Procedures (SOPs)

• Maintain organized electronic and physical filing systems

• Perform additional administrative and operational duties as assigned

• Advanced or expert proficiency in Microsoft Office products including:

  • Word Excel PowerPoint Outlook

  • SharePoint Teams Publisher

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Ability to manage multiple priorities with attention to detail

• Professional discretion when handling sensitive or confidential information

• Experience supporting executive-level staff or program teams

• Experience working with grants public-sector programs or healthcare-related initiatives

• Familiarity with meeting coordination mailbox management and SOP documentation

• Prior experience in a government or public health setting

This role supports Delawares critical opioid response efforts and provides the opportunity to contribute directly to meaningful public health initiatives while working alongside experienced professionals in a collaborative environment.

How to Apply

Please attach your updated resume and send it to the contact details below:

Yashika Jaint
Senior Healthcare Recruiter
Direct:
Aroha Technologies Inc.