Administrative Assistant II

Requisition No:880490

Agency: Business and Professional Regulation

Working Title: ADMINISTRATIVE ASSISTANT II -

Pay Plan: Career Service

Position Number:

Salary: $1336.92 - $1517.82 Biweekly

Posting Closing Date: 08/13/2026

Total Compensation EstimatorTool

DIVISION OF PROFESSIONS

(BOARD OF PILOTS/AUCTIONEERS/ARCHITECTURE & INTERIOR DESIGN BUILDING CODE ADMINISTRATORS AND INSPECTORS/CAMS)

ADMINISTRATIVE ASSISTANT II

Position Number:

Hiring Salary: $1336.92 - $1517.82 Biweekly

***Open Competitive ***

Applicants must complete Candidate Profile (application) in its entirety. Work history hours worked and formal education are required to qualify for this position. Responses to qualifying questions must be verifiable in the Candidate Profile. Resumes and other documentation may be attached to provide additional information.

Our Organization and Mission:

The Division of Professions is responsible for the licensing of over 503000 professionals. These professions include architects and interior designers asbestos consultants athlete agents auctioneers barbers building code administrators and inspectors community association managers construction contractors cosmetology electrical contractors employee leasing companies geologists home inspectors landscape architects mold assessors and remediators pilot commissioners and veterinarians. Housed within the division is the Bureau of Education and Testing and the Florida Building Commission.

The Work You Will Do:

This position serves as an assistant to the Executive Director in overseeing the functions of the Board of Auctioneers Pilot Commissioners. Architecture & Interior Design Building Code Administrators and Inspectors/CAMS.

Your Specific Responsibilities:

• Provides administrative assistance to the Executive Director of the board; performs special assignments research and report preparation.
• Reconciles monthly SAMAS reports to ensure that all charges are accurately reflected on the SAMAS document including travel reimbursements board member compensation office supplies etc.; reports any discrepancies to the division budget representative and the Bureau of Accounting.
• Responsible for answering the board office telephone and ensuring calls are handled or directed accordingly. Responds to escalations and e-mails.
• Prepares and processes license certifications which include opening the transaction in OnBase manipulating a Word document and mailing the document(s) to the address requested by the licensee.
• Acts as the travel liaison between the division and vendors including negotiating and securing approval of hotel contracts for board meeting sites. Prepares travel authorizations reimbursements and annual travel plans for each board.
• Acts as purchasing liaison between the division and vendors including the preparation of requisitions purchase orders certifications for payment etc.
• Secures court reporting services for board meetings ensuring that a state contracted vendor is utilized whenever possible; prepares notice to court reporter and faxes confirmation of appearance to court reporter.
• Assists in handling mail functions including receiving sorting and posting for the board office.
• Processes refund requests for application and/or license renewal (researching OnBase and Versa Regulation) to determine if applicable.
• Performs other related duties as required.
• Acts as property custodian maintains inventory of office furniture and is responsible for maintenance of all office equipment including contracts repairs etc.

Knowledge Skills and Abilities:

• Ability to prioritize and organize multiple tasks.
• Ability to communicate effectively both oral and written.
• Knowledge of board functions and licensure procedures.
• Ability to work independently on recommendations and improvements to program.
• Ability to interpret the Florida Statutes and FL Administrative Code pertaining to the board.
• Knowledge of OnBase and Versa:Regulation.

Minimum Requirements:

• Must have a high school diploma or equivalent education.
• At least two years administrative or clerical experience

Preferred:

• Two or more years using Microsoft Office Suite
• Experience with preparing travel authorizations and travel reimbursements.
• Experience with purchasing and MyFloridaMarketPlace

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The States total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental vision hospital supplement cancer etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information please visit the following website:

Applicant Note:If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation you may be required to place your license in an inactive status.

Background Screening Requirement:

The Florida Department of Business and Professional Regulation requires all job applicants interns volunteers and contractors to pass a Level 2 background check as per Chapter 435 Florida Statutes which consists of fingerprinting and a check of local state and national law enforcement records. Employees will be retained in the state and national rap back program providing real-time arrest hit notifications. This check must be completed before you can start working or contracting.

Applicants are required to apply through the People First system by the closing date by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application you may call 1-.

The Florida Department of Business & Professional Regulation is committedto increasing recruitment and hiring of individuals with disabilities andimproving employment outcomes.

Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must contact the DBPR Human Resources (HR) Office at . DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1 1962 will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information please visit the SSS website:.

If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

A candidate for veterans preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016 F.A.C. with the Florida Department of Veterans Affairs Veterans Preference Coordinator 11351 Ulmerton Road Suite 311 Largo FL 33778. The Department of Veterans Affairs has also established an email where people can electronically file claims or ask questions. The email is.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.

Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7 Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.