Administrative Assistant I for AP Academics

POSITION SUMMARY:

As a part of Casa Grande Union High School District to provide access and excellence Casa Grande Union High School District shares this commitment by demonstrating all students can achieve at the highest levels regardless of their background. To scale our current impact Casa Grande Union High School District is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Administrative Assistant will assist the Site Assistant Principal in maintaining reliable and accurate data and files for high student achievement.

QUALIFICATIONS:

• High School Diploma or GED
• Two years clerical office or related experience
• Experience with various Office software such as Word and Excel
• Ability to learn software applications quickly and efficiently
• Effective organizational skills
• Proficiency in record keeping and attention to detail
• Ability to work with staff teachers students and parents at various educational levels
• Ability to travel between school sites within the District
• Experience with SAIS process
• Proficient communicator with excellent interpersonal skills in dealing with all levels of district staff and with a diverse community
• Ability to work independently

DUTIES AND RESPONSIBILITIES:

• Work closely with and maintain open communication with the Site Principal to provide reliable and accurate data and files for students in accordance with Federal State and Local laws and regulations.
• Composes or transcribes from rough draft correspondence bulletins memorandums and other material.
• Enter all new and returning students into Power School and to State reporting system.
• Prepare and distribute home school letters.

• Prepare and submit public notification.
• Works with registrar to monitor daily drop lists.
• Provide monthly student counts to Site Principal.
• Assist in gathering State end of the year data collection information.
• Answers telephone to provide information take message or transfer calls.
• Assist with ordering supplies for school.
• Maintain calendar of meetings for the Site Principal.
• Perform general clerical duties as requested.
• Exhibits patience courtesy and tact when dealing with others.
• Maintains up-to-date knowledge of department concerns and dispenses authorized information.
• Prepares a compilation of information for reports. Types reports memorandums and a variety of correspondence. Types general communications without supervision.
• Opens processes and distributes all incoming department mail.
• Organized self- starter who prioritizes work and is dependable.

(These essential functions are not to be construed as an exhaustive statement of all duties performed. Employees will be required to perform other job related duties as required.)

KNOWLEDGE SKILLS AND ABILITIES:

• Positive attitude
• Flexibility
• Word processing skills
• Presentation skills
• Demonstrates excellent administrative writing and reporting computation technology and communication skills.
• Organized self- starter who prioritizes work and is dependable.
• Ability to follow oral and written instructions with little or no supervision. Written and verbal communication skills.
• Ability to plan organize and maintain a filing system so that documents are systematically stored and readily available.
• Ability to plan organize schedule carry out projects with superb calendaring skills.
• Ability to maintain confidentiality of sensitive information and communicate appropriately.
• Ability to build good working relationships with colleagues and staff through professional interaction.
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing. Spreadsheet preparation and tracking skills.
• Ability to meet established deadlines.
• Ability to articulate represent professional demeanor and ability to take initiative.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands arms and fingers to input data handle feel or reach. While performing the duties of this job the employee may occasionally push or lift up to 20 lbs such as boxes supplies etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material and the ability to adjust focus close vision distance vision color vision peripheral vision and depth perception.

LOCATION:

VGHS

TRAVEL:

Occasional travel may be required for site visits meetings trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

Updated:10/2026

Required Experience:

Junior IC