Administrative Assistant Full Time

TheAdministrativeAssistantsupports GraceWorks Ministries goals valuesand philosophy byexhibitingthe following behaviors: excellence quality service commitmentand accountability. As a member of the GraceWorksMinistriesteamtheperformance includesademonstration of the following accountabilities:Commitmenttoour missionability to multitask donor care andcommunication teamworkandjob strongly embrace the GraceWorks mission.

POSITION SUMMARY

The Administrative Assistant provides high-level administrative and organizational support to the Leadership team. This role reports to Assistant andassistswith scheduling communications documentation and coordination of cross departmental activities. The ideal candidate is detail-oriented proactive professional and passionate about serving in a ministry-focused environment.

PRIMARY DUTIES AND RESPONSIBILITIESinclude the following:

Leadership Support

• Directly reports .

• Prepare agendas meeting notes presentations and follow-up communications.

• SupportLeadership team members in tracking deadlines project milestones and strategic initiatives.

Administrative & Operational Duties

• Manage calendars schedule meetings and coordinate appointments for Leadership team members.

• Controller

• Director of Development

• Director of HR

• Director of Marketing

• Director of Operations

• Sr. Director of Programs and Collaboration

• Vice President of External Affairs

• Handle calls emails and correspondence.

• Assistwith organized digital and physical filing systems forLeadership documents and records.

• Coordinate travel arrangements expense tracking and reimbursement submissions.

• Office supplies coordination and ordering.

• Coordinating mail.

• Coordinating the inbox:

Communication & Coordination

• Serve as a professional and warm point of contact on behalf of the Leadership Team.

• Facilitate communication between departments ensuring information flows clearlyandin a timely manner.

• Support coordination of staff meetings retreats training sessions andspecial events.

Project & Event Support

• Assistwith planning and executingLeadership-led initiatives and ministry events.

• Monitor project timelines to ensure tasksremainon track.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully an individual musthave a high ability to multi-taskandattention to exercise confidentiality with sensitive requirements listed are representative of the knowledge skillsand/or abilitiesrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE

High School Diploma Required

BachelorsDegree or 2 years of AdministrativeAssistantexperiencepreferred

OTHER SKILLS

Motivatedenergetic self-starter with strong problem-solving skills;attention to detail and appreciation for accuracy are critical;ability to handle multiple taskssimultaneously;computer literate withhighknowledge of Excel and data entry;highly developed organizationalskills; excellent time and self-management skills; strong sense of initiative and abilityto work under pressure on multiple projects; ability to work independently and as a part of a team.

WORK ENVIRONMENT

The positionis in an office setting that involves everyday risks or discomforts that require normal safety precautions.