Administrative Assistant for ILR Deans Office

The Opportunity

The School of Industrial and Labor Relations (ILR) is seeking an Administrative Assistant for the ILR Deans this role you will provide high-level administrative and operational support to the Senior Associate Dean for Research Outreach and External Relations Associate Dean for Finance and Administration and Assistant Dean for Student Experience and Wellbeing. You will also serve as the primary front office contact for the Deans Office and act as backup support to the Deans Executive Staff Assistant.

As a key member of the team you will serve as a communication hub connecting leadership faculty staff students and external stakeholders. You will manage complex calendars coordinate meetings prepare materials and correspondence maintain confidential records and support strategic initiatives across multiple units.

Key Responsibilities:

• Provide comprehensive administrative support to Deans Office leadership.
• Manage complex scheduling meeting coordination and calendar management.
• Prepare agendas reports presentations and correspondence.
• Serve as the primary front office contact delivering professional and responsive customer service.
• Coordinate and support cross-functional projects initiatives and strategic activities.
• Maintain tracking systems databases and records; compile data for reports and presentations.
• Plan and coordinate meetings events and special programs.
• Manage space reservations and oversee event logistics including catering rentals permits and technology support.
• Serve as a liaison with campus service providers vendors and external partners.
• Support financial and administrative processes including expense tracking procurement and project coordination.
• Assist with communications office operations and other administrative functions as needed.

This is a full-time (39 hours/week) Contract College position that is based in Ithaca NY and fully on-site. Work hours are 8:00am-4:30pm Monday through Friday.

About the ILR School

The ILR School is the preeminent educational institution in the world focused on work employment and labor we are dedicated to generating and disseminating knowledge that improves the lives of workers and transforms the future of work.

What We Need

We are seeking a dedicated and collaborative team member who is eager to grow professionally and pursue opportunities for advancement within the organization. Additionally you will have:

• An Associates degree and two to four years of experience providing administrative support in an office setting or an equivalent combination of education and experience.
• Demonstrated experience supporting senior leadership in a complex fast-paced environment with competing priorities.
• Proven ability to prioritize and manage multiple tasks simultaneously while meeting deadlines in a high-volume fast-paced setting.
• Ability to anticipate needs take initiative and exercise independent judgment in support of senior leadership.
• Strong interpersonal and communication skills with the ability to interact tactfully and effectively with diverse groups of individuals including students faculty staff community members and administrators.
• Excellent written and verbal communication skills including proofreading editing and experience preparing meeting materials and meeting minutes.
• Demonstrated ability to maintain a high level of confidentiality and handle sensitive information with discretion and professionalism.
• Outstanding organizational skills and strong attention to detail.
• Ability to maintain focus and productivity in a fast-paced and frequently changing work environment.
• Demonstrated ability to troubleshoot issues adapt to changing priorities and recommend process improvements.
• Experience coordinating events meetings or programs including logistics such as space reservations catering vendors audiovisual support and event setup.
• Ability to manage and coordinate multiple projects or initiatives simultaneously including tracking timelines deliverables and follow-up actions.
• Experience working across teams or departments and coordinating with both internal and external stakeholders.
• Experience with financial or administrative processes such as procurement expense tracking or budget coordination.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and strong experience with Outlook email and complex calendaring.
• Experience scheduling and supporting virtual meetings (e.g. Zoom or similar platforms).
• Experience working with web content tools (e.g. HTML or similar platforms) preferred.
• Ability to work occasional flexible hours to support events or operational needs.
• Occasional travel required.
• Experience modeling values that support inclusion belonging and wellbeing.
• Ability to advocate for individuals from a broad range of backgrounds.
• Ability to cultivate and develop inclusive working relationships with students faculty staff and community members.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role to include:

• Bachelors degree in Business Administration Management or related field.
• Executive-level support
• Minimum six years of experience in an office setting.
• General database operating knowledge.
• Prior office experience in a teaching and research-based setting.
• Knowledge of labor relations or workplace issues.
• Experience with Faculty Center Canvas Qualtrics and Drupal.
• Knowledge of Cornell University travel and reimbursement and payment request systems (i.e. Concur).
• Knowledge of eShop purchasing system the Kuali Financial System the Workday HR system Cornell Box/Dropbox Watermark Insight and others.
• Experience with Salesforce or similar CRM systems.
• Some interest or aptitude in financial analysis accounting etc.

A cover letter and resume are required for consideration for this position.

Rewards and Benefits

• This position is based in Ithaca NY and fully on-site.
• Cornell receives national recognition as an award-winning workplace for our health wellbeing sustainability and diversity initiatives.
• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title:

Job Family:

Level:

Pay Rate Type:

Pay Range:

Remote Option Availability:

Company:

Contact Name:

Contact Email:

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornells non-union staff job titles and pay ranges see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.

Current Employees:

If you currently work at Cornell University please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process please contact the Recruiter listed in the job posting or email .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process you are encouraged to contact Cornell Office of Civil Rights at voice or email at .

Applicants that do not have internet access are encouraged to visit your local library or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment at the Ithaca campus by emailing .

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornellwelcomes students faculty and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancy-related conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students faculty and staff of all identities and backgrounds. Wehire based on merit andencourage people from historically underrepresented and/or marginalized identities to with federal law Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.