Administrative Assistant
Job Location:
Coconut Creek, FL - USA
Monthly Salary:
Posted on:
Vacancies:
Department:
Job Summary
What we are looking for
We are looking for an Administrative Assistant who will provide comprehensive administrative and office support to business unit staff while helping ensure the efficient day-to-day operation of the office. This role is responsible for a wide range of administrative clerical and organizational functions including office coordination document preparation records management and support for internal teams and company initiatives.
The ideal candidate is highly organized detail-oriented and able to manage multiple priorities in a fast-paced professional environment. This position reports to the Office Services Manager or Senior Office Services Manager and works both independently and collaboratively to support business operations.
How you can make an impact
Provide administrative support to business unit staff leadership and office management teams
Perform a variety of clerical administrative and document preparation duties while prioritizing and organizing work to meet deadlines
Answer screen and route incoming telephone calls using a multi-line phone system
Greet and direct visitors clients vendors and delivery personnel in a professional manner
Coordinate incoming and outgoing mail including preparing shipments through USPS UPS Federal Express and other courier services
Monitor inventory levels and order office and kitchen supplies as needed
Process employee timesheets and expense reports accurately and efficiently
Set up opportunity and client files within company systems and generate reports as requested
Provide administrative support for Health & Safety initiatives and programs
Prepare binders reports presentations correspondence and other business documents
Format letters reports proposals and other documents in accordance with company standards and style guidelines
Coordinate materials and logistics for meetings conferences presentations training sessions and virtual events
Assist with planning company events employee gatherings and training webinars
Support contract administration billing activities and other business unit functions as needed
Maintain organized records and contribute to efficient office operations through proactive administrative support
Qualifications
- Minimum of 5 years of related administrative experience in a professional business environment required.
- Associates degree or Bachelors degree is preferred.
- Valid Drivers License with a driving record in good standing is required.
Pay Range
Additional Information
Whether its reducing methane emissions at agricultural facilities and landfills repurposing contaminated properties producing alternative energy or sequestering carbon weve been focused on finding smart climate solutions and improving the natural environment since our inception over 55 years ago. Join our 100% employee-owned firm and start creating your own legacy.
As a growing firm we offer excellent opportunities for career advancement and a comprehensive package including:
Medical Dental Vision Life and Disability Insurance
100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match
Annual Bonus Program
Student Debt Employer Contribution Program
Paid holidays PTO and Paid Parental Leave
SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race color religion sex sexual orientation gender identity national origin protected veteran or disabled status.
If you have questions difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at
Pursuant to the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act SCS does not conduct criminal background checks until after a conditional job offer has been extended. All qualified Applicants with arrest or conviction records will be considered for employment. You can find a list of job duties of the specific job position you have applied which SCS reasonably believes that criminal history may have a direct adverse and negative relationship that could lead to the withdrawal of a conditional offer of employment after background checks are completed.
Required Experience:
Junior IC
