Administrative Assistant
Job Location:
Atlanta, GA - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
This is not a passive administrative the right-hand person for the Owner of the companyyoullbe expected to take ownership of tasks manage a high volume of moving pieces and stay ahead of what needs to happen next. Some responsibilities areroutineothers are one-off or project-based allrequirestrong follow-through and attention to serve as a key point of coordination across internal teams vendors and external stakeholders ensuring communication isclearand execution stays on is asmall and growing company which means the role will include a variety of responsibilities with the opportunity to grow the role as the company expands.
Responsibilities
Coordinate meetings offsites and leadership gatherings including materialslogistics and follow-up
Track action items and follow up to ensure commitments and deadlines are met
Anticipate needs and help keep leadership prepared for upcoming meetings and priorities
Support planning and execution of internal meetings events and cross-functional initiatives
Assistwith preparation and organization of reports presentations and internal materialssourced from Jobber and QuickBooks Online andleveragingMicrosoft Excel
Enter data as needed for insurance and other requests
Check mailand enter bills into Accounts Payablein QuickBooks Online
Post checkstoinvoices in Jobber
Prepare reports and timesheets for payroll setup
Answer phones
Book appointments
Follow up on Accounts Receivable
Follow up with customers for QA and reviews
Timesheet managementfor crew
Serve as a coordination point between leadership internal teams and external partners
Keep workstreams organized across multiple priorities and stakeholders
Assistwith expense reporting review and general administrative support for thebookkeeper
Support light transactional and coordination activities (vendor setup purchase tracking etc.)
Coordinate facility-related needs and act as a point of contact for building maintenance at HQ
Support front office coverage and guest coordination as needed
Requirements
Highly organized with the ability to manage multiple priorities andshiftingtimelines
Proactive and self-directed identifieswhat needs to be done andtakes actionwithout waiting for direction
Comfortable operating in a fast-paced environment with frequent interruptions and competing demands
Strong follow-through able to track details and ensure tasks are completed end-to-end
Professional personable and service-oriented withstrong communicationskills
Able to interact confidently with senior leadership and external stakeholders
Willing and able to follow up push for clarity and hold others accountable when needed
High attention to detail andstrong senseof ownership over work
Resilient and steady under pressure; able to handle a high volume of small tasks alongside larger priorities
Experience & Skills
35years of experience in an executive assistant administrative or coordination role supporting leaders
Strongproficiencywith Microsoft Office (Outlook Excel Word PowerPoint)
Experience managing multiple priorities and deadlines in a fast-paced environment
Experience handling sensitive information with discretion
Exposure toCRMsystems expense reporting or basicaccountingprocesses
Experience coordinating events meetings or executive offsites
Experience inpayroll and time keeping
Why This Role
Direct exposure to leadership and how the business operates
High-trust role with visibility across multiple functions and priorities
Opportunity to take ownership of work that directlyimpactsexecution and follow-through
Variety of responsibilities no two days are the same
Central rolein keeping leadership organized and priorities moving
Stable established company with long-term growth and no history of layoffs
Required Experience:
Junior IC
About Company
Cogent Analytics is a business consulting firm, which provides powerful solutions to the American small business owner.
