Administrative Assistant and Project Coordinator

Job Description

The Administrative Assistant and Project Coordinator provides comprehensive administrative and project support within the Division of Human Resources. Reporting to the Senior Director for Strategy and Operations this role dedicates approximately 50% of effort to executive-level administrative support for one or more HR executives and 50% to program and project coordination across HR initiatives.

This position plays a key role in ensuring operational excellence by managing executive calendars and communications coordinating meetings and documentation supporting onboarding and search processes and providing structured project management support including research tracking milestones preparing reports and ensuring timely execution of strategic initiatives. The Project Coordinator exercises discretion sound judgment and initiative while working with confidential information and multiple competing priorities.

Required Qualifications

Strong organizational and project coordination skills
Advanced calendar and meeting management expertise
Ability to manage multiple concurrent priorities in a fast-paced environment
Exceptional written and verbal communication skills
Strong research documentation and analytical abilities
Discretion and sound judgment in handling confidential information
Proficiency with Microsoft Office Suite and relevant enterprise systems
Collaborative proactive and solutions-oriented approach

Preferred Qualifications

Experience working in higher education providing administrative support for an executive or senior management level
Experience managing multiple projects simultaneously in a fast-paced environment

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Commensurate with experience with a salary range of $48000-$52000 per year

Hours per week

40

Review Date

July 5 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.