Administrative Assistant 5055
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Job Summary
BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors we feed shelter teach and support our neighbors to build a stronger all aspects of our work we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences.
Across our 60 locations we provide programs in a variety of service areas including workforce development children youth families seniors and homeless prevention.
Join our dedicated team at Bronxworks Adult Protectives program and be a part of a vital mission that makes a difference in the lives of vulnerable adults. We are looking for compassionate and skilled individuals who are committed to making a positive impact in the lives of the most vulnerable adults. Together we can create a safer and more supportive environment for those in need. The primary goal of the Adult Protective Services program is to provide timely and effective intervention for at-risk adults living within the community. We aim to prevent harm and foster an environment of safety and security through comprehensive assessment and intervention tailored to the individual needs.
QUALIFICATIONS
- Associates degree or high school diploma or equivalent and two years related experience
- Proficiency in modern business communications including personal computers electronic mail voicemail facsimile and copier equipment
- Proficiency in basic filing principles and standard correspondence formats
- Minimum typing speed of 50 words per minute
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Purchase Office Supplies and/or equipment including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders packing slips and invoices to the fiscal department on a timely basis
- Review invoices for accuracy and forward to fiscal department on a timely basis
- Maintain monthly Inventory Log for all program items equipment and furniture purchased transferred traded in or discarded.
- Maintain and balance office Petty Cash fund by collecting expense vouchers reimbursing staff and reconciling and submitting vouchers to fiscal on at a minimum a monthly basis
- Process distribute and reconcile staff MetroCards and Travel Reimbursements and maintain appropriate/supporting documentation organized
- Assist Supervisor in monitoring APSNET and assigning incoming cases
- Draft copy fax and file memoranda letters APS meeting Minutes and/or other agency documents
- Maintain calendar schedule appointments and arrange meeting rooms
- Provide office and building tours to program new staff
- Deliver and/or obtain documents to/at BronxWorks offices funding sources and/or other agencies
- Perform additional duties as assigned by the Executive Assistant Assistant Director and Program Director
PROGRAM SPECIFIC RESPONSIBILITIES
- Maintain an organized office and assist with smooth functioning of the APS program site
- Providing general support including filing photocopying and sorting mail/office deliveries
- Greeting all visitors staff and clients
- Maintaining a petty cash fund
- Keeping an inventory of office supplies and ordering supplies when needed
- Preparing fiscal forms
- Keeping logs of MetroCards distributed and monitoring accurate accounting for the cards
- Reporting IT-related issues with staff cellphones and computers/laptops to the IT Department
- Picking up and delivering packages proposals and reports
- Assisting with the preparation of mailings/certified letters
PHYSICAL REQUIREMENTS
- Ability to use a computer for prolonged periods.
- Ability to occasionally lift and/or move up to 10 pounds.
- Ability to stand walk or sit for long periods of time.
- Ability to climb five flights of stairs.
- Ability to bend and retrieve objects and/or documents.
BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms conditions and privileges of employment including but not limited to recruitment hiring compensation training and employee development placement promotion demotion upgrading downgrading transfer layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition military and veteran status gender identity or expression genetic information status as a victim of domestic violence or any other characteristic protected by federal state or local law. If you require reasonable accommodation as part of the application process please contact .
Required Experience:
Junior IC
