Administrative Assistant 4 (Top Secret Clearance Req) Palmdale CA

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RELOCATION ASSISTANCE: Relocation assistance may be available
CLEARANCE REQUIRED FOR START: Yes
CLEARANCE TYPE: Top Secret
TRAVEL: Yes 10% of the Time
Description
At Northrop Grumman our employees have incredible opportunities to work on revolutionary systems that impact peoples lives around the world today and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nations history - from the first flight across the Atlantic Ocean to stealth bombers to landing on the moon. We look for people who have bold new ideas courage and a pioneering spirit to join forces to invent the future and have fun along the way. Our culture thrives on intellectual curiosity cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history theyre making history.
Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 to join the team of qualified individuals. Position is located in Palmdale CA.

The Administrative Assistant 4 provides advanced high-level administrative support to leaders and teams in a fastpaced environment. This role coordinates complex calendars and meetings prepares and edits documents and presentations manages confidential information and supports business processes such as travel expenses and onboarding. The Administrative Assistant 4 is expected to work independently exercise sound judgment and proactively anticipate needs to enable leadership and team effectiveness.

Key Responsibilities

Manage complex calendars schedule meetings and coordinate logistics (rooms virtual links visitors catering) for leaders and teams.
Screen and prioritize incoming emails calls and requests; route and track followup items.
Prepare edit and format correspondence reports presentations and other documents with a high degree of accuracy.
Coordinate recurring staff meetings program reviews and special events including agenda preparation and distribution of materials.
Capture and distribute meeting notes action items and decisions; track completion of followup tasks.
Maintain and update shared folders SharePoint sites and tracking tools for documents metrics and team information.
Support data entry reporting and basic analysis for departmental metrics (e.g. headcount tracking training completion budget/expense tracking) as needed.
Ensure proper version control filing and retention of records in accordance with company requirements.
Coordinate domestic and/or international travel arrangements in accordance with company guidelines.
Prepare and process expense reports and reconcile charges in a timely and accurate manner.
Serve as a point of contact for general inquiries to the department; provide timely professional customer service to internal and external stakeholders.
Support adherence to internal controls compliance expectations and company procedures.
We offer flexible work arrangements 4/10 work schedule with every Friday off phenomenal learning opportunities exposure to a wide variety of projects and customers and a very friendly team environment. We are looking for self-motivated proactive and goal-oriented people to help us grow our services and become even better at what we do.

Additional Qualifications/Responsibilities
Basic Qualifications

Must have a High School Diploma AND 6 years of related professional/military experience OR a Bachelors degree AND 2 years of related professional/military experience.
Must have an active US Government Top Secret clearance (with a background investigation within the past 6 years or enrolled into Continuous Evaluation).
Must have the ability to obtain and maintain Special Access Program (SAP) clearance within a reasonable amount of time as determined by business needs.
Proficiency in Microsoft Office tools (Outlook Word Excel PowerPoint; Teams).
Demonstrated ability to handle confidential and sensitive information appropriately.
Strong organization and timemanagement skills with proven ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills and attention to detail.
Preferred Qualifications

Experience supporting managers directors or senior leaders in a large matrixed organization.
Experience with Northrop Grumman systems and tools (e.g. Workday Concur/expense SharePoint GLX) or similar enterprise platforms.
Demonstrated initiative and ability to work independently with minimal supervision.
Ability to build positive working relationships and collaborate effectively across teams and functions.
Primary Level Salary Range: $66600.00 - $111000.00