Admin Support Project Information Specialist

TechSilo is looking for an Admin Support / Project Information Specialist to provide mid-level administrative project information and records management support across USTDAs Information Resource Center operations. If youre passionate about information management administrative operations and organizational support and meet the qualifications below this could be the perfect role for you.  This is a proposal-based opportunity and we are making contingent offers now for inclusion in a proposal due June 5; employment in this role is contingent upon contract award

In this position youll support a wide range of operational and administrative functions that help ensure the agency runs efficiently and effectively. You will play a key role in maintaining information systems improving internal processes supporting staff with training and technical assistance and ensuring records reports and administrative programs are managed accurately and on time.

On a given day you will spend time:

• Developing implementing and improving organizational policies procedures and workflows to enhance operational efficiency.

• Managing records and information systems including project report libraries document repositories and records retention processes.

• Providing administrative and operational support for travel management office operations facilities coordination and related internal service functions.

• Creating editing and maintaining presentations reports spreadsheets and business documents for internal and external stakeholders.

• Supporting conference rooms and training facilities including audiovisual troubleshooting and technical user support.

• Reviewing grant and contract deliverables for completeness formatting and compliance with established procedures.

• Generating programmatic operational and financial reports using agency systems and databases.

• Providing training and technical assistance to staff on information systems records procedures and administrative tools while supporting process improvement initiatives.

Qualifications :

• Bachelors degree in Business Administration Information Management Public Administration Communications or a related field (or equivalent relevant education and experience as permitted by contract)
• Minimum 7 years of professional experience in administrative management project support information management office operations or a closely related functional area
• Demonstrated experience in at least three of the following areas: records and information management office management facilities coordination travel management human resources support budget or finance administration security administration support or program and project reporting
• Strong written and verbal communication skills with the ability to prepare professional correspondence reports presentations and documentation
• Proven ability to manage multiple assignments prioritize effectively and resolve complex administrative and operational issues independently
• High attention to detail sound organizational skills and the ability to maintain accuracy in document control reporting and records systems
• Strong customer service mindset and ability to interact professionally with agency personnel leadership vendors and stakeholders

**REQUIRED TECHNICAL SKILLS:**

• Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Document and records management systems including SharePoint or similar collaboration platforms
• Adobe Acrobat or similar PDF editing tools
• Audiovisual and conference room technologies; reporting tools and spreadsheets for program financial or administrative tracking

**PREFERRED QUALIFICATIONS:**

• Experience supporting federal government administrative or information management operations including records retention requirements and administrative compliance practices
• Prior experience supporting conference boardroom or training environments with on-site technical troubleshooting and deliverable review

**PHYSICAL REQUIREMENTS:**

• Ability to work on-site as required by the contract
• Ability to lift move and organize files records boxes office supplies and equipment consistent with office and records management duties
• Ability to support conference room training room and facilities-related setup activities
• Ability to remain stationary for extended periods while working at a computer and to move throughout an office environment as needed

Additional Information :

All your information will be kept confidential according to EEO guidelines.

#CJ

Remote Work :

No

Employment Type :

Full-time