Accounts PayableReceivable Clerk Property Management

Job Summary

We are seeking a detail-oriented and dependable AP/AR Clerk to join our accounting team supporting a high-volume property management operation.

This position is ideal for someone who enjoys working in a fast-paced environment has strong organizational skills and takes pride in maintaining accurate financial records.

Responsibilities

Accounts Payable

Process a high volume of vendor invoices accurately and timely.

Enter bills into AppFolio and ensure proper property unit and GL coding.

Verify invoices have appropriate documentation and approvals.

Process vendor payments and assist with payment reconciliations.

Research and resolve invoice and vendor discrepancies.

Maintain accurate vendor records and W-9 documentation.

1099 preparation and reporting.

Communicate with vendors regarding invoices payments and account questions.

Accounts Receivable

Post and apply payments accurately to tenant and owner accounts.

Review accounts receivable balances and research discrepancies.

Process owner charges reimbursements and other receivables.

Research unapplied payments and ensure funds are properly allocated.

Assist with tenant ledger corrections and account adjustments.

Support collection and past-due account processes as needed.

General Accounting & Property Management Support

Work closely with property managers to resolve accounting questions and obtain required documentation.

Assist with maintaining accurate financial records for vendors and property owners.

Review transactions for accuracy and proper property/unit allocation.

Assist with bank reconciliations and month-end close procedures.

Research and correct accounting discrepancies.

Assist with owner statements and financial reporting.

Assist with quarterly and annual audit processes including gathering supporting documentation reports invoices reconciliations and other requested records.

Assist with reserve reimbursement requests including gathering documentation verifying expenses preparing requests and tracking reimbursements.

Maintain organized electronic and manual accounting records and supporting documentation.

Assist with financial reporting and other accounting projects as needed

Follow established accounting procedures and internal controls.

Provide professional and responsive service to property managers vendors tenants and owners.

Qualifications

13 years of experience in Accounts Payable Accounts Receivable bookkeeping or accounting preferred.

Property management accounting experience strongly preferred.

AppFolio experience strongly preferred.

Working knowledge of basic accounting principles and general ledger coding.

Strong attention to detail and accuracy.

Ability to process a high volume of transactions while meeting deadlines.

Excellent organizational and time-management skills.

Strong problem-solving and research skills.

Ability to work independently and as part of a team.

Professional written and verbal communication skills.

Preferred Experience

Experience with any of the following is a plus:

AppFolio Property Manager

Property management accounting

Vendor management

W-9 and 1099 processing

Bank reconciliations

Tenant ledgers

Security deposits

Property-level financial reporting

High-volume AP/AR

Ideal Candidate

The ideal candidate is organized dependable accurate and proactive. You should be comfortable managing multiple priorities and deadlines while maintaining a high level of accuracy.

We are looking for someone who takes ownership of their work notices discrepancies asks questions when needed and works well with property managers and the accounting team.

If you have AppFolio experience and enjoy property management accounting we would love to hear from you!

Benefits

Competitive hourly pay (based on experience)

Bonus opportunities

Medical/Dental/Vision

401(k) match program

Paid Time Off and Paid Holiday