Accounts Payable Technician II

Elko County School District
Finance Department

Position Title:Accounts Payable Technician II

Classification:Classified/Support Staff/Unlicensed

Department: Finance Department

Reports to: Chief Financial Officer

FLSA Status:Non-Exempt

Terms of Employment:Full Time - 219 Days

This is a classified position assigned to the classified salary schedule. This position starts at Level 21.

SUMMARY:
Perform highly responsible confidential and technical accounting and clerical work involving the Districts accounting system and other related functions. Employees in this classification receive supervision within a framework of standard policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Operate a wide variety of office equipment including personal computers and

peripherals 10-key calculator and copier

Print and process purchase orders for all schools in the District

Match invoices with corresponding purchase orders and process for payment including

in lieu of transportation scan and electronically file backup documentation

appropriately

Create complete and timely accounts payable reports for board docs

Enter edit and print checks for weekly student activity check batches

Keep track of Pay As You Go (PYG) expenditures and submit for Elko County

reimbursement at least monthly

Update vendor information and scan corresponding W-9 forms

Print and mail yearly 1099 forms

Work with school secretaries to help them understand policies and procedures; how to

enter information into the district software; and other financial related duties including

how to run reports for their school sites; visit schools when necessary to help with

training related to financial duties when needed

Monitor and reconcile NutriKids reports and payments received from schools

Maintain accounts and train site secretaries in the use of online payments account

currently My School Bucks

Monitor receivable mailbox and ensure direct deposit items are receipted and posted as

notified

Ensure deposits are taken to the bank timely and kept secure between bank visits;

oversee deposit and receipting process

Review student activity deposits to ensure information is complete scan and post

Prepare accounts receivable billings as needed

Monitor referee payments to ensure sufficient funds are available.

Receive and sort mail directed to the finance department daily

Perform detailed bid procedures at least annually; coordinate orders for school

supplies athletic and janitorial supplies to ensure supplies can be purchased less

expensively and warehoused

Annually create Surplus Sale listings record bids receipt payments received assist

with notifying successful bidders

Maintain information in the Fixed Asset Management Program; coordinate inventory of

tagged items by warehouse personnel; balance annual reports and generate

depreciation for the year-end financial close

Maintain fuel and store cards

Maintain cell phone account information

Monitor and manage prepaid accounts for postage machines in District office

Regularly maintain information on Xerox website to track copier changes

Gather information for year-end financial audit including but not limited to detailed

listings of receivable and payable items as well as capital asset records

Other duties as assigned

QUALIFICATIONS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
High School graduate or equivalent and three years experience in office bookkeeping capacity.

OTHER SKILLS and ABILITIES:
Accounting and financial record keeping principles and practices especially as they pertain to governmental and school district accounting. Personal computer software including spreadsheets and word processing.

Perform difficult clerical and technical work rapidly and accurately. Understand and carry out oral instructions independently. Work cooperatively with those contacted in the course of work. Prepare accurate financial summaries and reports establish and maintain a variety of records. Analyze situations accurately and adopt an effective course of action. Perform arithmetical calculations with speed and accuracy. Learn and apply office policies rules and procedures rapidly; read understand and interpret written laws rules and standards. Use initiative and judgment in discussing problems with public and District staff. Assemble and organize data and prepare worksheets and reports as requested. Communicate effectively and tactfully in both oral and written form.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine correspondence. Ability to speak effectively before vendors administrators and staff.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts interest and percentages Ability to apply concepts of basic algebra.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit talk or hear and operate a computer. The employee is occasionally required to stand walk and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds such as computer paper boxes. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. Position usually demands meeting deadlines with severe time constraints.

An Affirmative Action / Equal Opportunity Employer
The Elko County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race color creed religion sex age marital status national or ethnic origin or disability and shall extend to working conditions training promotion and terms and conditions of employment.

Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in the Human Resources Department. Notification may be made in person in writing or by calling: .

Required Experience:

IC