Accounts Payable Technician II BU
Job Location:
Seattle, WA - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Position Description
The City of Seattle is seeking a qualified applicant to join the Accounting and Budget Services (ABS) Division for an Accounts Payable Technician II (Accounting Technician II-BU) position.
The Accounting Tech II position performs a full range of Accounts Payable (AP) Purchase Orders (PO) Credit Card (CC) and related Asset Management (AM) functions. This position requires knowledge of basic accounting as well as the City and departmental procedures and practices fully engages in the preparation operation maintenance and reconciliation of accounting transactions while ensuring a high level of customer satisfaction.
ABOUT US
The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions like managing 120 City facilitiesincluding police and fire stationsoverseeing the Citys neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts. No matter the need FAS is hereat your service.
- Job Responsibilities
- Perform a full scope of departmental AP/PO/CC/AM functionsincluding:
- Create and maintain POs process change orders and requisitions monitor encumbrances and funds available.
- Process invoices lease schedules special payment requests travel and training employee cash advances and petty cash by creating vouchers or performing uploads in PeopleSoft 9.2 (City Finance System); match source documents (PO receipt invoice); and verify pricing for products services shipping/freight.
- Calculate invoice amount and discount sales tax and use tax as appropriate.
- Ensure invoice coding is correct resolve control groups out-of-balance errors and prepare voucher or journal corrections.
- Review and reconcile travel and training account.
- Understand and apply payments correctly to the citys procurement contracts and understand the interactions between the A/P system and the citys contracting management system.
- Identify costs to be billed back to customer departments and prepare journal entries for interdepartmental billings.
- Process and approve commercial card transactions. Maintain good internal controls and compliance on the uses of the Citys commercial cards.
- Capitalize assets purchased through APPO system.
- Assist in training and implementation of new accounting procedures and methods. Ensure transactions processed following the Citys policies guidelines and procedures.
- Serve as a backup for other Accounts Payable staff.
- Perform a full scope of departmental AP/PO/CC/AM functionsincluding:
- Qualifications
Minimum Qualifications:
Two (2) years accounting and/or bookkeeping experience or one (1) year of work experience as an Accounting Technician I.
(Or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class.)
The most successful candidates will possess the following:- Highly motivated self-starter who works well in a continuously changing environment. Ability to perform independently exercise judgment and demonstrate solid problem-solving skills.
- Ability to estimate timelines and resources to accomplish a task effectively monitor progress and make frequent status reports. Strong organizational skills and attention to details.
- Results oriented able to handle multiple priorities and success in a fast-paced environment with varied accounting responsibilities.
- Strong interpersonal and communication skills. Demonstrate excellent collaboration as well as oral and written communication.
- Commit and dedicate to daily work. Be responsible and accountable. Take pride in the accuracy quality and completeness of work.
- Working knowledge of PeopleSoft financial system Microsoft Office (e.g. Excel Word PowerPoint) and basic knowledge of using SQL queries.
Work Environment
This position requires a minimum of three days per week of onsite work. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City policies.- Additional Information
This position is classified as an Accounting Technician II-BU. It is Civil Service represented FLSA non-exempt and is eligible for overtime. The full range for this step-progression position is $33.72 - $39.18 per hour.
Application Process
Applications are reviewed after the posting closes. You must submit the following items to be considered for this position no later than 4:00pm Pacific Time on the scheduled closed date.- Completed NEOGOV online application.
- Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
- Current resume indicating relevant experience knowledge skills and education.
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted.PLEASE NOTE: This job advertisement is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Background Check:Applicants must successfully pass a background check which will be conducted in accordance with Seattles Fair Chance Employment Ordinance SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.Why work at the City of Seattle
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior our personal commitments and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture we seek employees who will engage in theRace and Social Justice Initiative by working to dismantle racist policies and procedures unlearn the way things have always been done and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation holiday and sick leave as well as medical dental vision life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the Citys website at: May Apply:The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race color creed national origin ancestry sex marital status disability religious or political affiliation age sexual orientation medical condition or pregnancy. The City of Seattle encourages people of all backgrounds to apply including people of color immigrants refugees women LGBTQ people with disabilities veterans and those with diverse life experiences. If you have questions regarding this bulletin or employment at Finance and Administrative Services please send an email to . FAS promotes diversity and inclusion in employment. If accommodations are needed during the selection process please contact us.CANDIDATE NOTIFICATION:
Many important notifications including interview or test invitations result notices and status updates will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add to your email address book and to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Candidates can also check for notifications by logging into and viewing their profile inbox which saves a copy of all emailed notices. It is the applicants responsibility to take the above steps to view correspondence.
Required Experience:
IC
