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Accounts Payable Administrator
Job Location:
Job Location:
San Antonio, TX - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
21 August 2026 (30+ days ago)
Posted:
Application Deadline:
18 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description: Accounts Payable Administrator
Location: San Antonio Texas
Job Type: Full-time Exempt (Salary)
Job Description
The Accounts Payable Administrator is responsible for processing accounts payable reconciling statements and invoices communicating with team members in a timely and clear manner and general clerical duties associated with Accounts Payable duties. The Accounts Payable Administrator will assist the Director of Accounting in ensuring that CIS-SA meets all contractual obligations and CIS-SA fiscal policy expectations. Confidentiality and strong problem-solving are essential for this role.
Primary Responsibilities & Essential Functions
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities skills efforts or working conditions that may be assigned or skills that may be required.)
General accounts payable functions
- Enter and record all invoices into the payables system.
- Match invoices and support to corresponding purchases orders and verify for accuracy.
- Verify expense account classifications for compliance with company chart of accounts.
- Verify transactions comply with financial policies (i.e. tax exemptions signatures etc.) and grant deliverables.
- Prepare weekly check run; obtain appropriate signature; distribute or mail checks as required.
- Follow up with team members on missing documents and information.
- Analyze discrepancies and unpaid invoices.
- Liaise with other departments/customers/vendors.
- Reconcile AP ledger monthly.
- Assist train and / or coach our team members on internal systems and processes.
- Manage assigned vendor accounts and pay card systems including invoice management pay card maintenance and employee profiles and access.
Electronic Data Retrieval & Storage and Digital Vendor Management
- Access multiple websites to download statement data.
- Make online payments and reconcile to Accounting System
- Scan and file documents electronically.
- Vendor Maintenance in MIP accounting system
- Manage online vendor accounts.
- Manage RAMP pay card system and other electronic forms of payment (Amazon PayFlex Inspira etc.)
Tax Audit and Banking
- Prepare annual 1099s.
- Manage tax exemptions with vendors.
- Assist team members with tax exemption issues and accounts.
- Provide requested Accounts Payable documentation for auditors.
- Maintain Accounts Payable filing system paper and electronic for audits.
- Process electronic ACH payments.
Administrative & Training
- Manage timecard.
- Manage expense management reports in Paycor.
- Attend all required meetings and trainings.
- Provide excellent customer service by consistently demonstrating strong interpersonal and communication skills.
- Perform other ad-hoc duties and responsibilities as assigned to support the finance department and organizational needs.
Exhibit CIS Core Values:
- Passion
- Compassion
- Collaboration
- Optimism
- Adaptability
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work generally are Monday through Friday 8:00a.m. to 5:00p.m. This position on occasion requires long hours and weekend work.
COMMUNITIES IN SCHOOLS DOES NOT DISCRIMINATE ON THE BASIS OF RACE COLOR GENDER RELIGION NATIONAL ORGIN AGE DISABILITY OR ANY OTHER BASIS PROHIBITED BY LOCAL STATE OR FEDERAL LAW.
Required Education and Experience
- Must have knowledge in the following areas: accounts payable excel importing and exporting data.
- High School Diploma or equivalent with minimum 5 years of related accounting work experience or
- Bachelors degree in business accounting finance or related with minimum 2 years of accounting work experience
- Knowledge of accounting software such as SAGE MIP etc.
- Proven ability to set priorities manage multiple responsibilities meet deadlines and work with minimal supervision.
- Ability to articulate the status of projects timelines and deadlines that could be missed.
- Proficiency in the use of computers for: word processing databases spreadsheets e-mail internet.
- Strong time management and organizational skills
- Excellent communication and problem-solving skills
- Strong attention to detail and commitment to accuracy and accountability
- A willingness to follow the philosophy of CIS and operate as a team player.
Preferred Experience and Qualifications
- One or more years of MIP experience
- Some college courses in accounting
- Non-profit/fund accounting experience.
Additional Eligibility Qualifications/Requirements
- Maintain confidentiality and professional and ethical behavior.
- Must have reliable transportation.
- Ability to pass a criminal history background check.
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