Accounting Clerk

Jenks Public Schools Job Description

Position: Accounting Clerk

Reports to: Director of Financial Services

Supervises: None

Qualifications:

1. High School diploma or the equivalent.
2. Good communication skills.
3. Bookkeeping or office experience preferred.
4. Computer experience required.
5. Satisfy all district requirements with regard to physical health and citizenship.
6. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: To assist Accounts Payable Activity Fund Insurance and other Business Office areas as needed.

Essential Functions and Responsibilities:

1. Enters requisitions for the Business Office and district-wide purchases.
2. Maintains all vendor records adds new vendors and makes changes to existing vendor files.
3. Assists with user training regarding purchasing and accounts payable procedures.
4. Assists with 1099 reporting.
5. Scans and files accounts payable and vendor records.
6. Responsible for accounts payable mail and email including routing invoices for approval prior to payment.
7. Audit invoices for documentation standards for accounts payable and activity fund.
8. Administer facility-use requests routings and billings manages event workers time and wages maintains requestor insurance records co-ordinates event services.
9. Assists the activity fund office with accounts payable deposits point-of-sale reconciliations and InTouch.
10. Assists all business office areas as directed to include special mailings organization and setup for meetings information gathering for audits filing shredding etc.
11. Communicates effectively with all customers including vendors staff students parents and patrons.
12. Attends workshops and classes as available to enhance knowledge of business systems state statutes and best accounting practice.
13. Performs all other duties as assigned by the supervisor.

Employment Terms: Twelve (12) month classified hourly contract. Ten (10) months forty (40) hours and two (2) months thirty-six (36) hours per year.

FLSA Qualification: Non-Exempt

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board of Educations policy on Staff Evaluation (2.21/classified).

Physical Demands:

This is an overview intended for compliance with the ADA it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop kneel crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close color peripheral depth perception ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.

Required Experience:

IC