Academic and Transfer Advisor (Internal Posting)

The Academic and Transfer Advisor is responsible for providing guidance and support to applicants prospective students and current students throughout their academic and career technical course planning. The Academic and Transfer Advisor evaluates students progress toward degree requirements and provides guidance on course registration scheduling and transfer. The Academic and Transfer Advisor makes referrals to available College resources such as campus policies procedures the Alabama Transfer Guide and academic requirements while maintaining thorough and up-to-date files on student appointments and correspondence. The Academic and Transfer Advisor also maintains the integrity of student systems. The Academic and Transfer Advisor is a team player who collaborates with college administrators faculty staff and colleagues across the Alabama Community College System to maximize student success at Reid State.
SalaryCommensurate with education and experience according to ACCS Board of Trustees Salary Schedule E3/03.

Major Responsibilities

1. Integrate best practices to support students recruitment and increased retention and graduation rates including credit momentum and connection to campus resources and opportunities.
2. Advise and communicate with students each semester in all phases of registration and admissions cycles via personal appointments phone calls and written correspondence. This effort includes assistance with add/drop timelines enrollment verification academic forgiveness course load adjustments official and unofficial withdrawals and non-attendance/non-payment drops.
3. Guide students in selecting transfer institutions and identifying necessary procedures and equivalent courses staying abreast of the Alabama Transfers guide as well as Reid State MOUs with other colleges and universities.
4. Maintain knowledge of Reid State catalogs and student handbooks Banner and Degree Works and assist students in using these tools.
5. Inform students about financial aid opportunities and other college policies.
6. Assist students with problem solving/college related issues such as encumbrances tuition issues computer accounts registration transfer credit issues etc.
7. Collaborate and communicate with prospective students to provide a seamless transition into academic and/or technical programs.
8. Conduct program information sessions on multiple campuses and sites as needed.
9. Create group advising modules that teach an in-depth understanding of curricular options and course planning.
10. Work well with recruiters and admissions to analyze recruitment data and predict enrollment patterns making adjustments and recommendations accordingly.
11. Perform administrative assistant duties to include but not limited to coordinating content and assembly of information/application packets maintenance of student files reinstatement requests and other areas as assigned.
12. Work with Dean of Students and Dean of Instruction to prepare reports as needed.
13. Work well with others and show respect to all college constituents.
14. Attend workshops and meetings that contribute to planned professional development.
15. Demonstrate ethical behavior loyalty honesty and integrity both on and off the campus.
16. Assist students and train staff in navigating processes related to registration academic records transcript requests and degree plans.
17. Serve as a liaison among students faculty and the Dean of Students and participate in student orientation and other student engagement activities.
18. Ensure the integrity of processes used to create and maintain academic records.
19. Actively participate in committees professional development and campus activities.
20. Demonstrate ethical behavior loyalty honesty and integrity on and off campus.
21. Participate in systemwide professional development including regular Advisor/Student Services training (virtually and in-person) and annual workshops.
22. Perform other duties as required by the President and Dean of Students.

1. Bachelors degree or higher from a regionally accredited college or university is required.
2. At least five years of education experience is required.
3. Strong computer skills (Excel Word Microsoft Office Suite etc.) are required.
4. Experience in effectively communicating within online student information systems customer relationship management (CRM) and data systems and software such as but not limited to Banner ARGOS DegreeWorks NeoEd and Salesforce/TargetX is required.
5. Experience with higher education academic records policies and practices and records retention and security is required.
6. Experience working well with individuals from several different backgrounds age groups career paths generations and economic statuses is required.
7. Excellent interpersonal and communications skills are required.

1. Manual dexterity and ability to perform extensive and prolonged data entry.
2. Ability to lift boxes weighing approximately 20-30 lb.
3. Ability to move computer equipment (printers) if required.
4. Ability to perform extensive numerical and statistical calculations.
5. Ability to conceptualize develop and edit comprehensive statistical reports.
6. Visually auditorally and orally able to perform the reporting data analysis computer and supervisory functions of the position.

As this is an online application system please use an email address you regularly monitor as any follow-up notifications will be sent to the address listed on the application. Please read the entire application procedure before applying.

Applicants must meet the minimum and required qualifications and must submit a completed application through the online application system to be considered for this position. Submission of a completed application packet is the applicants responsibility. To be considered for an interview only complete application packages will be given consideration; incomplete application packets will eliminate the possibility of an interview.

The applicant mustsubmit all the following as outlined:

• A completed official College employment application
• A cover letter addressing your interest in the position relevant qualifications and how your skills align with the essential duties and responsibilities of the posted position.
  • The cover letter should be no more than one page in length.
• A current resume
• Written verification of minimum required work experience from a current or previous employer.
  • Verification must include employment dates job title and indicate whether the employment was full-time or part-time.
  • There is a form that can be used which is available at located under Documents

OR

• A letter on official letterhead and including an authorized signature.
• Copy of unofficial or official transcripts. (Transcripts must confirm the applicant meets educational requirements.)
  • If employed by the College it is the employees responsibility to furnish official transcripts to the Office of Human Resources of Reid State Community College from the institution(s) granting the educational credits.
  • Copies of a High School diploma will not be accepted.

Applications must be filed online at: If at any point you have problems completing your application contact the human resources department at Reid State Community College ().

Please note: All application materials must be electronic. It is recommended that you have digital copies (such as PDFs) of your resume employment verification documents (if applicable) all required transcripts and any other documents identified in the vacancy announcement ready when you begin the online application process. You will be given the opportunity to upload these during the process.Reid State Community College does not accept faxed mailed or emailedapplication materials.

Complete application files must be received by the application deadline. Applicants who fail to submit all required information will be disqualified from consideration. Only applications received during the period of this announcement will be considered.

Applicants are responsible for their own travel expenses.

In accordance with Alabama Community College System policy and guidelines the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Reid State Community College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employees eligibility to work in the United States as required by the Department of Homeland Security.

Reid State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including without limitation race color national origin religion marital status disability sex age or any other protected class as defined by federal and state law shall be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment.

Reid State Community College will make reasonable accommodation for qualified individuals with disabilities who are applicants or employees. Applicants who require reasonable accommodation for the interview are encouraged to request it when contacted for an interview appointment.

The College reserves the right to withdraw this job announcement at any time prior to the award being made. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations.