1277 Early Childhood Intake Coordinator (Part-time)

Posting #1277

Posting date: July 29 2026

Closing date: August 5 2026

Starting date: August 19 2026

Location:Sioux City

Overview

Iowas Area Education Agencies areeducational partners embedded in Iowa schools. We exist to create a thriving educational landscape where all learners and educators have access to high-quality evidence-based and strategic supports and services collaboratively provided within districts to help all learners achieve their full potential.

About the Agency

Northwest AEA provides special education and school improvement services to 35 public school districts and 33 accredited non-public schools. The agency serves 45000 students and more than 5000 educators in a 10-county area of Northwest Iowa (Lyon Osceola Sioux OBrien Plymouth Cherokee Woodbury Ida Monona and Crawford).

Our headquarters is located at 5800 Discovery Blvd. Sioux City with regional offices in Cherokee Denison Le Mars Onawa and Sioux Center.

Why Northwest AEA

Our vision mission and anchors guide our actions. Staff at Northwest AEA believe that what they do inspires learning and leads to changed lives for the students staff and families we serve. Our work is anchored in building positive professional relationships with stakeholders and with one another. We embrace responsiveness in how we serve so that students staff and families can see improved results.

Job Summary

The Intake Coordinator is responsible for processing organizing and tracking Early Childhood (3-5) referrals received directly from parents or guardians. This role ensures seamless communication among families Early Childhood (EC) Consultants and office staff maintaining precise documentation and records on shared drives and in tracking systems.

Qualifications

High School diploma or equivalent. Experience working with children and youth. Drivers license and personal vehicle required.

Essential Functions

1. Receive and process initial referral forms submitted by parents or guardians.
2. Log all incoming referrals in the Early Childhood (3-5) Referral Log promptly upon receipt.
3. Handle supporting referral documentation (medical records court orders releases).
4. Organize referral information using the established file and folder structure.
5. Email communication with licensed early childhood staff with additional documents and information received relevant to the initial referral.
6. Send informational packets by mail to families when requested by licensed early childhood staff.
7. Maintain continuous processing and notification procedures for early childhood providers throughout the year.
8. Share referral documents directly with assigned early childhood providers via Google Docs and facilitate document sharing between AEA staff.
9. Periodically audit completed referrals enter final results into the Early Childhood Referral Log and execute appropriate archiving.
10. Create upcoming school year folders and purge archived folders older than two school years.

Skills and Abilities

1. Precisely follow processes and procedures.
2. Fluent in Google Workplace and document management..
3. Manage multi-step workflows
4. Professional communication skills.

If you are an internal candidate interested in this position you must complete the application process associated with this position.

It is the policy of Northwest Area Education Agency not to discriminate on the basis of race color national origin sex disability religion creed age marital status sexual orientation and socioeconomic status in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Jerome Schaefer Equity Coordinator 5800 Discovery Blvd. Sioux City Iowa 51111 .

Required Experience:

Junior IC