The Warehouse Inbound Office Administrator plays a critical role in supporting inbound logistics operations. This position is responsible for coordinating incoming deliveries ensuring accurate documentation maintaining inventory records and supporting communication between warehouse teams transport providers and suppliers.
About You
Inbound Coordination
Schedule and manage inbound deliveries and booking slots
Liaise with transport companies suppliers and drivers regarding delivery times and requirements
Monitor delivery queues and ensure efficient unloading processes
Administration & Documentation
Process Goods Received Notes (GRNs) accurately and in a timely manner
Verify delivery paperwork against purchase orders and system records
Maintain accurate inbound records within the Warehouse Management System (WMS)
File and archive delivery documentation in line with company procedures
Inventory Control Support
Assist with stock reconciliation and discrepancy investigation
Report damaged missing or incorrect goods
Support cycle counts and inventory audits as required
Communication & Coordination
Act as the main point of contact for inbound queries across warehouse and office teams
Work closely with goods-in operatives to ensure smooth inbound flow
Escalate delays issues or discrepancies to relevant stakeholders
Systems & Data Entry
Accurately input and update data in internal systems
Generate reports on inbound performance delivery volumes and issues
Ensure compliance with company processes and data accuracy standards
Health & Safety & Compliance
Follow all health and safety procedures within the warehouse environment
Ensure compliance with company policies and regulatory requirements
Support audits and continuous improvement initiatives
Skills & Experience Required
Essential
Previous experience in a warehouse administration or logistics support role
Strong organisational and time management skills
High level of accuracy and attention to detail
Good communication skills (written and verbal)
IT literacy including Microsoft Office (Excel Outlook)
Experience using Warehouse Management Systems (WMS)
Desirable
Experience within a fast-paced distribution or fulfilment environment
Knowledge of transport planning or supply chain processes
Understanding of stock control and inventory processes
Key Competencies
Ability to prioritise workload in a fast-moving environment
Problem-solving mindset
Strong interpersonal skills and ability to build relationships
Proactive and flexible approach to work
About Us
GSF Car Parts is one of the UKs leading automotive parts distributors supplying thousands of independent garages across the UK and Ireland with parts tools garage equipment and specialist training. With over 215 branches nationwide and a turnover exceeding 500 million we are a key partner to workshops of all sizes.
Built on the combined heritage of wellknown local brands GSF has operated as a unified national brand since November 2021. Our branch network is supported by centralised expertise in procurement supply chain marketing and national accounts. We also benefit from integrated IT systems including our industryleading catalogue platform Allicat and access to the Groups national garage programme Servicesure.
Required Experience:
Unclear Seniority
The Warehouse Inbound Office Administrator plays a critical role in supporting inbound logistics operations. This position is responsible for coordinating incoming deliveries ensuring accurate documentation maintaining inventory records and supporting communication between warehouse teams transport ...
The Warehouse Inbound Office Administrator plays a critical role in supporting inbound logistics operations. This position is responsible for coordinating incoming deliveries ensuring accurate documentation maintaining inventory records and supporting communication between warehouse teams transport providers and suppliers.
About You
Inbound Coordination
Schedule and manage inbound deliveries and booking slots
Liaise with transport companies suppliers and drivers regarding delivery times and requirements
Monitor delivery queues and ensure efficient unloading processes
Administration & Documentation
Process Goods Received Notes (GRNs) accurately and in a timely manner
Verify delivery paperwork against purchase orders and system records
Maintain accurate inbound records within the Warehouse Management System (WMS)
File and archive delivery documentation in line with company procedures
Inventory Control Support
Assist with stock reconciliation and discrepancy investigation
Report damaged missing or incorrect goods
Support cycle counts and inventory audits as required
Communication & Coordination
Act as the main point of contact for inbound queries across warehouse and office teams
Work closely with goods-in operatives to ensure smooth inbound flow
Escalate delays issues or discrepancies to relevant stakeholders
Systems & Data Entry
Accurately input and update data in internal systems
Generate reports on inbound performance delivery volumes and issues
Ensure compliance with company processes and data accuracy standards
Health & Safety & Compliance
Follow all health and safety procedures within the warehouse environment
Ensure compliance with company policies and regulatory requirements
Support audits and continuous improvement initiatives
Skills & Experience Required
Essential
Previous experience in a warehouse administration or logistics support role
Strong organisational and time management skills
High level of accuracy and attention to detail
Good communication skills (written and verbal)
IT literacy including Microsoft Office (Excel Outlook)
Experience using Warehouse Management Systems (WMS)
Desirable
Experience within a fast-paced distribution or fulfilment environment
Knowledge of transport planning or supply chain processes
Understanding of stock control and inventory processes
Key Competencies
Ability to prioritise workload in a fast-moving environment
Problem-solving mindset
Strong interpersonal skills and ability to build relationships
Proactive and flexible approach to work
About Us
GSF Car Parts is one of the UKs leading automotive parts distributors supplying thousands of independent garages across the UK and Ireland with parts tools garage equipment and specialist training. With over 215 branches nationwide and a turnover exceeding 500 million we are a key partner to workshops of all sizes.
Built on the combined heritage of wellknown local brands GSF has operated as a unified national brand since November 2021. Our branch network is supported by centralised expertise in procurement supply chain marketing and national accounts. We also benefit from integrated IT systems including our industryleading catalogue platform Allicat and access to the Groups national garage programme Servicesure.
Job Location:
Monthly Salary:
Posted on:
Vacancies:
