Office Assistant

Meeting Rooms & Office Upkeep

• Coordinate and set up meeting rooms ensuring spaces are ready well-presented and equipped throughout the working day
• Keep the office in good order day to day and provide ad hoc support across the team as needs arise
• Assisting with desk and seating plans as the business grows

Supplies & Facilities Support

• Manage office supplies including coffee snacks and stationery - tracking stock placing orders and managing supplier relationships
• Assist with basic facilities troubleshooting (raising maintenance tickets chasing contractors) before escalating
• Support expenses or invoice processing related to office supplies and facilities under guidance

Visitors & Onboarding

• Greet guests and coordinate visitors providing a warm and professional welcome
• Maintain accurate records for building access passes visitor logs and deliveries
• Support onboarding logistics logging IT tickets for new hires preparing welcome packs arranging access cards and delivering office tours for new joiners
• Owning our internal Buddy scheme for new hires match buddies with existing employees organising buddy lunches and overall ownership and updating of the scheme and process.

Health & Safety Administration

• Support health & safety administration - e.g. checking first aid supplies fire extinguisher signage accident book entries (under the Senior Office Managers oversight)
• Attending tenant meeting alongside Senior Office Manager to have clear oversight and understanding of building updates and safety measures

Events & Post

• Support event logistics for internal town halls roundtables and staff socials (room setup catering orders equipment)
• A key member of the social committee venue visits and helping select the perfect spots for our two key social events per year.
• Sort and distribute post and manage courier bookings

People Team Project Support

• Support the wider People team with project work relating to internal communications sustainability employee experience and staff recognition
• Keep shared office documentation (e.g. new joiner guides office FAQs) up to date

Reporting

• Report to and support the Senior Office Manager escalating issues as they arise

What we do:

PEI sits at the centre of one of the most dynamic industries in global finance. Private markets have grown from a niche corner of the investment world into an industry with $15 trillion AUM spanning dozens of strategies hundreds of geographies and thousands of funds. The professionals navigating it rely on us to make sharper decisions.

Today PEI operates a range of platforms each dedicated to a major asset class or investment theme; from private equity and infrastructure to real estate private credit and beyond.

What makes us genuinely different is what we bring together. Data-enabled tools. Data-enriched insight. Built on powerful proprietary datasets. Editorial insights based on deep market knowledge and experience. The networks and communities that convene the people who move and manage capital. No other business is this well connected. This shapes everything we build every hire we make and every decision we take.

Who were looking for:

Our 500 team spans Europe APAC and the Americas researchers journalists data scientists product engineers events professionals marketers and commercial specialists all working to give private markets professionals the intelligence edge they need.

Central to everything we do is our people. Weve built a culture where talent grows careers are built with intention and everyone has the opportunity to learn grow and make their mark.