Mandarin Speaking Office Administrator

Support the daily running of the office ensuring a smooth and well-organised working environment

Manage office facilities including equipment maintenance repairs and supplier coordination

Coordinate meetings including scheduling meeting arrangements and preparation of materials

Take meeting minutes and track follow-up actions where required

Assist with preparation of reports presentations and internal documentation

Provide bilingual (English/Chinese) administrative and written support including translation and drafting communications

Handle invoices expense claims and general administrative processes

Support company events team activities and internal engagement initiatives

Proactively identify areas for improvement and help enhance operational efficiency

Provide support to senior stakeholders including coordination follow-ups and administrative assistance

Support company culture initiatives and employee engagement activities including assisting in the organisation of cultural events and team-building programmes

Provide general administrative and coordination support across the team and wider organisation as needed

1. Experience in administrative coordination or similar roles
   
2. Strong organisational skills with the ability to manage multiple tasks and shifting priorities
   
3. High level of attention to detail with a strong focus on accuracy
   
4. Excellent communication and interpersonal skills
   
5. Proficient in Microsoft Office (Word Excel PowerPoint)
   
6. Fluency in Chinese with strong written communication skills