HR Administrator

Salary: Grade F (27254 - 28598 pro rata)

Hours of work: 35 hrs per week (over 39 working weeks of the year)

Contract: Permanent

This is not a Wiltshire Council vacancy therefore please contact Silverwood School for further information.

A bit about us:

Silverwood School is an inspirational and forward thinking maintained special school based in the heart of Wiltshire and spread across three campuses. Our school is dedicated to supporting pupils aged 4-19 years with a wide range of special educational needs and disabilities (SEND). Our mission is to enhance opportunities enjoyment and empower every pupil to reach their full potential. Our vision is ambitious Building Community; Inspiring Learning to create a truly integrated and inclusive system of outstanding education for all young people with SEND needs.

We are proud to be a Values Based Education (VBE) School and place our shared values at the heart of everything we do. Our values are principles that guide all our actions decisions and relationships. At Silverwood School we have chosen cooperation courage honesty perseverance respect and kindness as our six shared values. VBE goes beyond learning what our values mean; it encompasses living and experiencing our values every day.

This is an exciting opportunity for an experienced administrator who is passionate about people and wants to play a key role in supporting our staff and the wider school community. As HR Administrator you will provide efficient and effective administrative support across all aspects of the employee lifecycle helping to ensure our school continues to attract retain and support talented professionals who make a difference every day.

All about the role:

MAIN RESPONSIBILITIES:

1. Recruitment administration
Preparing job adverts and posting vacancies
Managing application tracking and candidate communication
Scheduling interviews and preparing interview packs
Collecting pre-employment documents (ID references DBS evidence)
Updating recruitment spreadsheets and logs

2. Single Central Record support
Gathering documentation needed for SCR entries
Recording DBS dates prohibition checks right to work checks
Flagging missing or expiring checks to the HR Officer
Ensuring digital and paper evidence is filed correctly

3. Personnel file management
Creating new starter files
Filing documents promptly and accurately
Ensuring files meet retention and safeguarding requirements
Archiving and securely disposing of records when authorised

4. HR database and system updates
Entering staff details into HR systems and SIMS
Updating changes (hours roles pay training)
Running routine reports for the HR Officer or SLT
Ensuring data accuracy and GDPR compliance

5. Absence and leave administration
Logging staff absences daily
Processing leave requests and updating calendars
Supporting sickness monitoring processes

6. Payroll support
Preparing monthly payroll change forms
Checking timesheets overtime claims and allowances
Ensuring payroll deadlines are met
Liaising with payroll providers on routine queries

7. Training and compliance tracking
Maintaining training records
Monitoring expiry dates (e.g. safeguarding first aid)

8. Employee relations administration
Preparing letters and documentation
Logging outcomes and updating files
Ensuring confidentiality and secure handling of sensitive data

9. General HR support
Responding to routine staff queries
Preparing standard letters (contracts variations confirmations)
Supporting induction and onboarding processes
Maintaining HR inboxes and communication channels

Please note that a part-time job share may be considered.

Find out more and apply:

Human Resources Team

Closing date (and time): Midnight Tues 7th July 2026

Interview date: Week commencing 13th July 2026

Commencement date: 1st September 2026

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All applicants will be subject to a Disclosure and Barring Service check before appointment is confirmed.

This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must disclose all spent and unspent convictions cautions reprimands and warnings that are not protected under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 & 2020). An enhanced DBS check will be required for the successful applicant.

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