Facilities Supervisor

Central London

An exciting opportunity has come up for a leading retail client as a Facilities Supervisor in central London.

Role remit:

Assist Facilities Manager and FM Strategy Lead in delivering proactive and solution-focused approach for FM services to our stores.

Main Duties and Responsibilities:

• Liaise with vendors and suppliers to arrange sites visits and obtain quotes.
• Assist Facilities Manager and FM Strategy Lead in producing and collating reports for Management.
• Assist Facilities Manager and FM Strategy Lead in the effective management of the H&S and Security projects.
• Assist Facilities Manager and FM Strategy Lead in developing operational efficiencies within the FM function.
• Responsible for the management of FM team and Maintenance team in the absence of Facilities Manager and FM Strategy Lead.
• Communicate with staff and suppliers to address the queries/requests efficiently.
• Advise and guide the Maintenance and Facilities team on the raising and closing of reactive PPM and scheduled job requests within the FM Helpdesk department.
• Assist the Facilities team in raising purchase orders and the subsequent processing of the associated invoices at Head Office.
• Ensure supplier details for Facilities and Health and Safety are maintained effectively including filing of all associated service provider and compliance documentation.
• Ensure Maintenance team and service providers follow Company Health & Safety standards and adhere to legislation minimising risks to staff contractors and our properties.
• Responding appropriately to emergencies or urgent issues as they arise.
• Any other ad hoc tasks assigned by the Facilities Manager and FM Strategy Lead including assisting with delivery of departmental projects.

Skills and Experience:

• At least 3 years of strong and proven facilities management experience within a fast paced multi-site environment at supervisory level.
• Similar work experience within a property or retail sector would be advantageous.
• Experience preferred with using/managing digital CAFM or helpdesk system.
• Relevant qualification/certification in Facilities Management or related field is desirable.
• Build strong internal and external relationships using effective verbal and written communication and interpersonal skills.
• Be proficient in MS Office skills including Excel.
• Well organized and self- driven individual with demonstrated ability to prioritize and effectively complete multiple tasks.
• A great team player and be comfortable working in a team environment.
• Proactive approach to problem solving.
• Have the ability to work under pressure with a high level of organisational proficiency and initiative.
• Good attention to detail and ability to follow department procedures.
• Good numeracy skills ability to process invoices accurately and efficiently.

Package:

Up to 40000 Package Benefits

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