Admin Assistant

Salary: Grade D 25185 - 25989 per annum pro rata as term time only

Hours of work: 35 hours (8am 3.30pm Monday Friday with 30m unpaid break)

Contract type: Permanent term-time only

This is not a Wiltshire Council vacancy therefore please contact St Johns Catholic Primary School for further information.

A bit about us:

St Johns Catholic Primary School is a welcoming vibrant and inclusive school community where every individual is valued and encouraged to flourish. Guided by Gospel values and Catholic Social Teaching we are committed to providing an environment where children and adults alike are treated with dignity kindness and respect.

We are seeking an enthusiastic organised and highly professional Administrative Assistant to join our dedicated office team. As the first point of contact for many visitors parents and pupils you will play a vital role in creating the warm and welcoming atmosphere that is at the heart of our school.

The Role:

The successful candidate will provide efficient administrative support to the Headteacher and wider school team helping to ensure the smooth day-to-day running of the school office. Duties will include:

• Welcoming visitors parents and pupils with professionalism and warmth.
• Managing telephone and email enquiries.
• Maintaining accurate pupil and school records.
• Supporting attendance and admissions administration.
• Processing correspondence orders and general office administration.
• Assisting with school communications events and wider administrative tasks.
• Working closely with staff to support the effective operation of the school.

We are looking for someone who:

• Has excellent organisational and administrative skills.
• Demonstrates outstanding communication and interpersonal skills.
• Is approachable caring and committed to excellent customer service.
• Can work efficiently under pressure and prioritise competing demands.
• Has strong IT skills and experience of Microsoft Office (experience of school management systems would be an advantage).
• Understands the importance of confidentiality and professionalism.
• Is committed to supporting the Catholic ethos and values of the school.

We can offer:

• A supportive and welcoming staff team.
• Happy enthusiastic children who love learning.
• A caring school community rooted in Gospel values.
• Opportunities for professional development.
• A varied and rewarding role where no two days are the same.

If you are an organised positive and dedicated administrator who enjoys working with children and families we would love to hear from you.

Find out more and apply:

Visits to the school are very much encouraged. To organise a tour please contact Allie Brown our School Business Manager on or by emailing mailto: Further details including a person specification can be obtained from the school by email or telephone. Details are also on the school website Completed applications will be accepted by email. Covering letters are welcomed as part of the application however we are unable to accept CVs.

Closing date (and time): Tuesday 21st July 2026 12:00pm

Interview date: TBC

Commencement date: 1st September 2026

We reserve the right to interview candidates ahead of the closing date

St. Johns Catholic Primary School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. An enhanced DBS check will be required for this role. All applicants will be subject to a Disclosure and Barring Service check before appointment is confirmed.

This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must disclose all spent and unspent convictions cautions reprimands and warnings that are not protected under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 & 2020). An enhanced DBS check will be required for the successful applicant.

Join us in making a difference at St. Johns where faith and learning flourish!

Job description

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