Executive Assistant to CEO (Fixed term Contract)

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key responsibilities

• To act as a first point of contact dealing with correspondence and phone calls
• To balance priorities and resolve scheduling conflicts to align CEOs daily agenda
• To organize comprehensive travel itineraries including flights accommodations and ground transportation across various time zones.
• To work and coordinate with team locally and regionally
• To provide support for Board of Director meetings. This will include drafting agendas collating papers/slides and reports take minutes and follow up action points.
• To plan and manage key organizational events
• To handle highly confidentiality for all work and personal matters without exception
• To report office updates to manager regularly
• Welcome and accommodate client visitors to ensure guests needs are met
• 80% work-related support 20% personal assistance
• Manage ad hoc projects on as-needed basis

Job Experience and skills

• Bachelors degree or above required
• At least 3 years of experience supporting C-level executives and above
• Strong English (specially writing and speaking)
• Positive and can-do attitude
• High-Level Administrative Expertise strong ability to prioritize tasks meet tight deadlines and handle competing demands in a busy environment

• Advanced proficiency in technology: Ms Team Microsoft Office AI IT etc.
• Experience supporting Board of Directors capable of taking precise minutes and concisely summarizing complex discussions
• Skilled at drafting routine correspondence reports and professional communications
• Experience managing and planning projects conferences and corporate events
• Outstanding communication skills with ability to convey information clearly and simply to diverse audiences
• Effective negotiation abilities to resolve conflicts and secure optimal outcomes
• Able to build strong working relationships with people at all levels from entry-level staff to senior external partners
• Willing to work flexible hours and occasionally outside standard office times when business needs require

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.