Junior Executive Executive – Operations Administration & Coordination

About Our Client

Our client is a leading organization in the retail and property development sector offering a dynamic working environment for professionals in operations and administration.

Job Overview

The Junior Executive / Executive Operations Administration & Coordination will support daily operational and administrative activities including contract administration invoice processing supplier coordination and departmental communication to ensure smooth business operations.

Key Responsibilities

• Coordinate the preparation drafting renewal and maintenance of supplier agreements service contracts and other operational documents.
• Verify and process monthly and annual invoices related to operational contracts outsourced services and suppliers.
• Coordinate the allocation and deployment of outsourced janitorial staff based on manpower requirements and operational needs.
• Handle departmental correspondence including letters emails notices reports and other administrative communications.
• Coordinate administrative requirements across Tenant Relations Housekeeping / Ancillary Services Concierge / Customer Service and Kids Play Area units.
• Maintain accurate documentation and ensure the timely completion of administrative tasks.
• Liaise with relevant departments suppliers and stakeholders to support operational efficiency.

Qualifications & Requirements

• Minimum 24 years of relevant experience in operations administration contract administration facilities management secretarial services or a similar role.
• Bachelors Degree diploma or professional qualification in Business Administration Management Operations Management or a related field.
• Experience in real estate property management shopping malls commercial buildings hospitality or facilities management will be an added advantage.
• Experience in supplier coordination invoice processing document control or outsourced manpower scheduling is preferred.
• Good working knowledge of Microsoft Office applications particularly Excel Word and Outlook.
• Strong organizational communication and coordination skills.
• Ability to prioritize tasks meet deadlines and work independently.

Interested candidates may send their CV to