Talent Acquisition Coordinator
Job Location:
Cape Town - South Africa
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Talent Acquisition Coordinator is an integral part of our Talent Acquisition team supporting the administrative and operational aspects of the hiring process from scheduling interviews and preparing offer letters to maintaining systems tracking data and ensuring a seamless candidate experience. Youll collaborate across teams in the US UK and South Africa gaining visibility into a global recruiting operation and the opportunity to grow your skills in recruiting coordination and systems.
This role reports to the Head of Talent Acquisition and partners closely with recruiters hiring managers People Partners and People Operations.
The person we want is highly organized proactive and detail-oriented. You bring a strong sense of ownership and enjoy keeping processes on track calendars aligned and information accurate. You are strong at creating order spotting whats missing and ensuring day-to-day recruiting operations run smoothly. Above all you care deeply about the candidate experience. You understand that every interaction reflects MOOs brand and are committed to delivering a seamless professional and welcoming experience for every applicant.
This role will be 11:00 - 19:00 to ensure both UK and US teams are supported.
Coordinate and schedule interviews across multiple time zones ensuring a smooth and positive candidate experience.
Manage recruiting calendars and logistics for candidates recruiters and hiring teams.
Ensure all Talent Acquisition tracking systems are accurate up to date and reflective of real-time hiring progress.
Prepare offer letters and support the administrative aspects of the hiring process.
Maintain data integrity across recruiting systems including Lever Spoke and related tools.
Support onboarding and pre-employment administrative processes as needed.
Troubleshoot scheduling or system issues and proactively flag process gaps.
Assist with updates to job postings careers page content and employer branding materials.
Contribute ideas to improve recruiting coordination candidate communications and hiring operations.
Youre curious resourceful and calm under pressure. When scheduling conflicts system hiccups or process gaps arise you troubleshoot thoughtfully and communicate clearly. You ask smart questions stay organized and adapt quickly when priorities shift always ensuring candidates and hiring teams feel informed and supported.
You use sound judgment in managing day-to-day coordination activities from prioritizing interview schedules to handling sensitive information with discretion. You know when to escalate issues and how to balance urgency with accuracy and care.
You thrive in an administrative and coordination-focused environment where attention to detail matters. You enjoy bringing structure to busy workflows managing multiple requests simultaneously and finding ways to make scheduling communication and processes more efficient for everyone involved.
Youre a collaborative and dependable partner to recruiters hiring managers and candidates. You communicate proactively follow through consistently and are always willing to jump in and support the team when things get busy.
Previous experience in a recruiting coordinator administrative operations or support role is a plus though curiosity organization and initiative matter most.
Proficiency in Google Workspace and familiarity with tools like Lever Greenhouse or other ATS platforms is a bonus.
Experience coordinating across multiple time zones or supporting fast-paced teams is helpful.
Required Experience:
IC
About Company
Online printing services to create high-quality business cards, stickers, postcards, and more. Professional custom printing by MOO, the best online print shop.
