Office & Administrative Support

Potentiam is a fast-growing global offshore solutions provider connecting top talent with leading UK and European businesses. With offices across South Africa Romania India and Brazil we offer international exposure real career progression and the opportunity to work with high-performing global teams.
We combine global opportunity with local support giving you the chance to grow make an impact and build a long-term career in a business thats scaling fast.

Global clients. Clear progression. Real opportunity.

About Our Client

A well-established organisation operating within the construction and property development sector focused on delivering high-quality residential projects and contributing to the creation of sustainable well-planned communities.

The business manages multiple live projects and teams with a strong emphasis on operational efficiency clear communication and maintaining high standards across both site and office environments. The culture is collaborative fast-paced and solutions-focused with a commitment to delivering excellence at every stage of the project lifecycle.

Key Responsibilities

Office & Administrative Support

• Manage day-to-day office operations and provide comprehensive administrative support to ensure smooth business functions
• Act as the first point of contact for incoming phone calls emails and general enquiries responding professionally and efficiently
• Maintain well-organised filing systems both digital and physical ensuring accurate and up-to-date records across all departments
• Support document control processes ensuring correct versioning and accessibility of key information

Coordination & Scheduling

• Schedule meetings appointments and manage diaries for senior staff and project teams
• Coordinate internal communications between departments and external stakeholders where required
• Assist in planning and organising internal meetings events and office activities

Reporting & Documentation

• Prepare reports presentations letters and general correspondence as required
• Support data entry tasks and ensure accuracy across all administrative systems
• Assist in maintaining trackers and internal reporting tools where needed

Finance & HR Support

• Support basic accounting functions including invoicing expense tracking and purchase order processing
• Assist HR with onboarding processes employee record maintenance and general staff administration
• Help coordinate induction schedules and ensure new starters have necessary documentation and access

Office Management

• Order and manage office supplies equipment and consumables ensuring adequate stock levels are maintained
• Liaise with suppliers and service providers as required
• Ensure the office environment is well-maintained organised and fully functional at all times

The personal information you provide during the application and recruitment process will be used solely for recruitment purposes in accordance with our data protection policies.

For any questions regarding data processing related to HR activities please contactChantal

All data shared with third parties complies with applicable confidentiality and retention requirements.