Lodge Facilities Coordinator

The Lodge Facilities Coordinator is responsible for the effective coordination and oversight of all lodge facilities maintenance security and fleet operations. The role ensures that all buildings infrastructure vehicles equipment and security systems are maintained to the highest standards supporting a safe efficient and exceptional guest experience while ensuring compliance with company policies and South African legislation.

Key Responsibilities

1. Facilities & Maintenance Management

Coordinate preventative and reactive maintenance across the lodge.

Conduct routine inspections of guest areas staff accommodation offices workshops and operational facilities.

Ensure all maintenance requests are logged prioritized and completed within agreed timelines.

Manage maintenance schedules for buildings electrical systems plumbing HVAC systems generators water systems roads and other infrastructure.

Monitor maintenance costs and assist with budget control.

Ensure maintenance tools equipment and spare parts are adequately controlled and available.

Coordinate external contractors and service providers when required.

Maintain accurate maintenance records and asset registers.

Assist in the planning and execution of improvement and refurbishment projects.

2. Security Management

Coordinate all lodge security operations to ensure the safety of guests employees assets and company property.

Supervise and support security personnel and service providers.

Conduct regular security inspections and risk assessments.

Ensure access control procedures are followed for guests visitors contractors and employees.

Investigate security incidents and prepare reports for management.

Ensure security equipment alarms radios cameras and access control systems are maintained and functional.

Support emergency response procedures and incident management.

Ensure compliance with company security policies and procedures.

Maintain security records occurrence books and incident reports.

3. Fleet & Transport Management

Coordinate the operation maintenance and administration of all lodge vehicles.

Monitor vehicle servicing schedules and ensure compliance with manufacturer recommendations.

Maintain vehicle licensing permits insurance and inspection records.

Track fuel consumption and identify opportunities to improve efficiency.

Coordinate transport requirements for guests employees suppliers and contractors.

Conduct regular vehicle inspections and ensure roadworthiness.

Investigate vehicle incidents and submit reports as required.

Monitor driver compliance with company policies and road safety regulations.

Manage vehicle usage logs and fleet documentation.

4. Health Safety & Environmental Compliance

Support the implementation of Health & Safety standards throughout the lodge.

Ensure facilities fleet and security operations comply with relevant legislation and company requirements.

Participate in safety inspections audits and risk assessments.

Assist in emergency preparedness evacuation planning and incident investigations.

Promote environmentally responsible practices relating to energy water waste and fuel management.

Ensure all identified hazards are reported and corrective actions are implemented.

5. Administration & Reporting

Maintain accurate records for maintenance security fleet and contractor activities.

Prepare weekly and monthly operational reports.

Monitor departmental expenditure and assist with budget planning.

Obtain quotations and coordinate procurement requests in accordance with company procedures.

Process purchase requests and supplier documentation.

Track operational costs and identify cost-saving opportunities.

Ensure all documentation is filed and maintained according to company standards.

Requirements

Education

Grade 12 (Matric).

Relevant qualification in Facilities Management Maintenance Engineering Security Management Operations Management or a related field will be advantageous.

Experience

Minimum of 35 years experience in facilities maintenance security fleet or operational coordination.

Previous experience within hospitality lodge tourism or remote-site operations preferred.

Experience managing contractors and service providers.

Knowledge

Facilities and maintenance management principles.

Fleet and vehicle management.

Security operations and risk management.

Occupational Health and Safety legislation and practices.

Budget control and procurement processes.

Basic understanding of building electrical plumbing and mechanical systems.

Benefits