HR Administrator

KEY PURPOSE OF JOB

The HR Administrator is responsible for providing efficient administrative support to the Human Resources function ensuring accurate record-keeping compliance with company policies and labour legislation and the smooth coordination of HR processes throughout the employee lifecycle. This role also supports the digitalisation of HR processes including the management and migration of employee records and documentation to the Companys HRIS.

KEY TASKS

General:

• Provide administrative support to the HR department.
• Maintain employee records and ensure all personnel files are accurate and up to date.
• Assist with the implementation and communication of HR policies and procedures.
• Ensure confidentiality of all employees and company information.
• Support HR projects and initiatives as required.
• Migration of employee records and documentation to the Companys HRIS.

Recruitment & Onboarding:

• Coordinate recruitment activities including scheduling interviews and communicating with candidates.
• Prepare employment contracts and onboarding documentation.
• Facilitate new employee onboarding and induction processes.

Employee Administration:

Capture and maintain employee data on HR systems.

Assist with leave administration.

Support employee wellness engagement and recognition initiatives.

QUALIFICATIONS & EXPERIENCE

Qualifications:

• National Diploma or Degree in Human Resources Management Industrial Psychology or a related field.
• HR-related / AI-related certifications will be advantageous.

Required Experience:

• Minimum 23 years experience in an HR administrative role.
• Working knowledge of South African labour legislation and HR best practices.
• Experience with HR information systems and employee record management.
• Experience supporting recruitment and onboarding processes.
• Proficient in Microsoft Office particularly Excel Word and Outlook.
• Experience working with Teams Slack or an HRIS platform would be advantageous.
• Experience within a manufacturing engineering or technology environment will be advantageous.

Competencies and skills

• Strong relationship-building and stakeholder management skills.
• Tech-savvy with the ability to quickly learn and effectively use the HR systems and digital platforms.
• Future-focused and innovative with the ability to leverage technology drive continuous improvement and contribute to modern people-centred HR practices.
• High emotional intelligence and ability to handle sensitive employee matters with discretion.
• Excellent coordination and follow-through on multiple HR processes and projects.
• Ability to interpret and apply HR policies procedures and employment legislation.
• Effective planning scheduling and workload management skills.
• Strong administrative and record-management capabilities.
• Ability to communicate confidently with employees managers and external stakeholders.
• Ability to work independently.
• Good attention to detail.
• Resilient adaptable and able to maintain professionalism under pressure.

COMPETENCIES & KILLS