Executive Personal Assistant

We are seeking an extremely proficient highly organised and proactive Executive Personal Assistant to provide world-class support to a busy Chairman. This is not a traditional administrative role it is a strategic position for someone who thrives in a fast-paced environment anticipates needs before they arise and operates with absolute professionalism discretion and efficiency.The successful candidate will become a trusted right hand to the Chairman managing priorities coordinating complex schedules handling confidential information and ensuring the seamless execution of both business and personal commitments.

Key Responsibilities:

• Manage an ever-changing and demanding executive calendar prioritising meetings and commitments.
• Coordinate local and international travel including flights accommodation visas and detailed itineraries.
• Prepare meeting agendas presentations reports and briefing documents.
• Screen calls emails and correspondence ensuring prompt and appropriate responses.
• Act as the primary point of contact between the executive and internal and external stakeholders.
• Coordinate executive meetings board meetings and strategic planning sessions.
• Prepare minutes action plans and follow up on outstanding tasks.
• Manage confidential documents contracts and sensitive information with the highest level of discretion.
• Assist with project coordination and ensure deadlines are met across multiple initiatives.
• Liaise with clients suppliers and senior executives while maintaining exceptional professional standards.
• Anticipate the executives needs and proactively resolve issues before they arise.
• Manage competing priorities while maintaining meticulous attention to detail.
• Organise events functions and corporate engagements.
• Track key deliverables and ensure accountability across stakeholders.
• Coordinate personal appointments and commitments where required.
• Handle special projects and ad hoc requests efficiently and professionally.
• Provide seamless support that enables the executive to focus on strategic priorities.
  

Personal Attributes:

• Minimum of 810 years experience supporting senior executives CEOs or directors.
• Proven experience managing complex diaries travel arrangements and executive-level administration.
• Advanced proficiency in Microsoft Office including Outlook Word Excel and PowerPoint.
• Strong business writing reporting and presentation skills.
• Experience working in a fast-paced corporate environment will be highly advantageous.
• Operates with complete confidentiality and unquestionable integrity.
• Is exceptionally organised and can manage multiple priorities without missing deadlines.
• Thinks ahead solves problems independently and requires minimal supervision.
• Remains calm and professional under pressure.
• Has outstanding communication and interpersonal skills and can engage confidently with senior executives and high-profile stakeholders.
• Takes ownership and consistently delivers work of the highest standard.