Executive Assistant 20097

Role: Executive Assistant

Priority Location: SA / LATAM / PH

Working Hours: 8AM - 5PM EDT (Canada)

Salary Range: $1500 - $2500

Type of contract: Full-Time

Type of job: Remote

About the Company:
Our client is dedicated to advancing excellence in cardiovascular solutions care support and physician networking. We pride ourselves on using state-of-the-art methodologies and intelligent tech workflows to bridge gaps in healthcare delivery.

About the Role:
We are looking for a proactive highly forward-thinking Executive Assistant to partner closely with leadership and optimize daily operations market insight generation and key physician relationships. As the Executive Assistant (EA) you will act as a force multiplier for our leadership team. This is not just a traditional scheduling role; you will leverage modern tools (including cutting-edge AI software) to perform targeted market research manage complex professional tracking systems and lead outreach campaigns to physicians and healthcare stakeholders across Canada and beyond.

• Market Research & Analysis: Conduct regular market assessments and research on cardiology trends telehealth landscapes and regional clinician needs to support strategic decision-making.
• Physician & Stakeholder Outreach: Initiate track and nurture relationships with primary care physicians specialists and clinical partners through highly professional communication channels.
• Daily Planning & Execution: Protect the leadership teams time by proactively managing calendars filtering communications and strategically structuring daily itineraries.
• Team Task Tracking & Project Management: Hold cross-functional internal teams accountable by managing progress tracking action items and ensuring milestones are met on time.
• High-Impact Meeting Support: Coordinate logistics prepare agendas and attend leadership meetings to capture concise actionable minutes and manage critical follow-up items.

Requirements & Qualifications:

• Proactive & Solutions-Oriented: A strict think outside the box mentality with a strong internal drive to anticipate organizational obstacles before they arise.
• AI Tool Proficiency: High comfort level with integrating modern AI tools (e.g. ChatGPT Claude automated scraping tools or modern CRM automations) to maximize efficiency in workflow automation and content drafting.
• Software Mastery: Expert-level proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) and modern project management software
• Communication Excellence: Exceptional written and verbal communication skills with a polished professional demeanor capable of engaging directly with medical doctors and healthcare executives.
• Experience: 25 years of experience in an EA or Operations Support role preferably within healthcare medical tech or a rapidly expanding corporate environment.

Required Experience:

IC