Tech SupportAdmin (Asset Management and APAR)

Job Summary

We are looking for a dynamic versatile and well-rounded professional to take on a broad and impactful role spanning finance office management digital transformation and organisational change. You will be responsible for managing the Groups asset portfolio overseeing day-to-day financial operations including budgeting accounts payable and receivable and ensuring the smooth running of the office. Beyond operational responsibilities you will also play a key role in driving change management and transformation initiatives that support the organisations strategic direction.

This role suits someone who is analytical yet people-oriented comfortable navigating both operational detail and big-picture thinking. You will need to balance the rigour of financial management with the interpersonal skills required to engage stakeholders support teams through change and maintain a well-functioning workplace. If you thrive in a varied fast-paced environment and enjoy making a tangible difference across multiple areas of an organisation this could be the role for you.

Key Responsibilities

Asset Management

You will maintain and update Technology Groups asset register ensuring all assets are accurately recorded classified and depreciated in line with accounting standards and internal policies. You will plan and conduct asset verification exercises where required stock-take exercise and reconciliations and oversee the end-to end process for asset registration transfers disposals and write-offs.

• Lifecycle operations - The lifecycle of Financial assets and Non-financial trackable items across their lifecycle from procurement till decommissioning across financial and field asset tracking asset registration in systems
• Capitalisation operations - To drive capitalisation at the appropriate point in the lifecycle
• Stock takes and inspections - Across assets throughout TG
• Asset operational controls - To conduct control and review activities on assets and to operationalise controls and ensuring all assets are tracked and tagged

Finance Operations

You will oversee the timely processing of vendor invoices and payments ensuring proper approvals and documentation are in place. On the receivables side you will submit billing when required by Divisions. Support financial year-end closing processes including preparation of accruals and ensuring asset depreciation is completed. Coordinate with Finance dept/auditors during year-end audit processes and provide necessary documentation

• Accounts Payables - Managing and executing the invoice payment operations for TG
• Accounts Receivables - Managing and executing the invoicing and collection for TG
• Financial reporting - Reporting and analysis of financials for technology management
• FY closing accrual management - Accrual management and operations across financial period Budgeting & Financial Planning

You will support the annual budgeting and forecasting process working with various Divisions to consolidate inputs and track capital and operating expenditure. You will monitor budget performance flag variances and prepare management reports to support financial decision-making.

Compliance & Controls

You will ensure all finance operations comply with relevant regulations internal controls and audit requirements. You will liaise with internal and external auditors and support the preparation of financial statements and schedules as required.

Office Management

You will oversee the day-to-day operations of the office ensuring a well-organised efficient and pleasant working environment. This includes managing office supplies pantry mails and inventory. Facilities and space management for TG which includes the management of furniture renovations space and seating management.

Change Management & Transformation

You will play an active role in supporting and driving organisational transformation initiatives working closely with leadership and cross-functional teams to plan and implement change effectively. This includes assessing the impact of proposed changes on people processes and systems and developing change management plans that address stakeholder needs and minimise disruption. Identify digital transformation and drive automation in TBMs processes in Asset Finance and Office Management to improve operational effectiveness.

Design eDM to deliver communication to keep staff informed and engaged throughout changes transformation efforts and develop training and capability-building programmes to support the adoption of new ways of working. Where relevant you will support the implementation of new systems tools or workflows ensuring that changes are embedded sustainably within the organisation.

What we are looking for

• The ideal candidate holds a degree or diploma in Accountancy Finance Business Administration or a related field.
• At least 5-7 years of relevant experience across finance and office administration functions. Experience in asset management and AP/AR is essential finance data analysis and visualisation while prior office management experience will be a strong advantage.
• Experience in automation business transformation process re-engineering and change management
• You should be proficient in Microsoft Office applications particularly Excel AI tools familiar with Workday and AMS systems is an advantage Canva. Strong organisational versatile and multitasking abilities attention to detail and a proactive can-do attitude are key to succeeding in this role.