Experience and Events Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Experience and Events Coordinator JLL

What this job involves:

As the Experience and Events Coordinator you will be the face of exceptional workplace experience at our clients site creating moments that matter for employees and guests alike. This front-facing role places you at the heart of a dynamic tech environment where you will manage all client events foster community and deliver seamless execution that keeps stakeholders delighted. You will partner with cross-functional teams vendors and leadership to ensure every eventfrom intimate meetings to large-scale gatheringsruns flawlessly. This is your opportunity to bring energy professionalism and a can-do attitude to a role where your impact is visible every day contributing directly to JLLs reputation for operational excellence and client satisfaction in integrated facilities management.

What your day-to-day will look like:

• Be the welcoming presence:Spend a minimum of two hours daily greeting employees at reception or entrances walking floors to ensure workspaces conference rooms and pantries are stocked and well-maintained
• Manage events from start to finish:Coordinate all client events ensuring flawless execution including room layouts décor rentals catering and vendor coordination while accommodating last-minute changes with professionalism
• Build strong stakeholder relationships:Engage daily with event hosts Executive Assistants leadership client sites and event creators to understand their needs and deliver exceptional service
• Respond with speed and care:Review and respond to all customer comments and newly assigned events within 24 hours resolving complaints with a friendly solution-oriented approach
• Oversee food and beverage programs:Act as the managing agent for F&B services coordinate monthly audits verify invoices and work closely with the Onsite F&B Manager to maintain quality and adjust orders based on headcount
• Support site operations and compliance:Conduct site inspections prepare monthly and quarterly event reports manage vendor performance maintain health and safety compliance and process purchase orders and invoices accurately in JDE and client systems
• Communicate and coordinate seamlessly:Process high-volume emails efficiently keep cross-functional teams informed and ensure no details are missed in event correspondence coordination and execution

Required Qualifications:

• Proven experience in events coordination hospitality or a customer-facing role with demonstrated ability to manage multiple events simultaneously
• Exceptional front-facing and interpersonal skills with the ability to present professionally and build rapport quickly with diverse stakeholders
• Strong communication skillsboth written and verbalwith the ability to lead conversations host events and liaise effectively with internal and external parties
• Excellent administrative and organizational skills with high attention to detail and accuracy in processing requests invoices and reports
• Ability to remain calm composed and solution-focused under pressure especially when managing last-minute changes or high-stakes events
• Proficiency in email management scheduling systems and financial platforms (e.g. JDE or similar purchase order and invoice systems)
• 100% onsite availability with a flexible can-do attitude and commitment to being visibly engaged in the workplace

Preferred Qualifications:

• Background in hospitality events companies or luxury service environments
• Experience working in Integrated Facilities Management (IFM) environments such as JLL CBRE or similar corporate office settings in the CBD
• Familiarity with facilities management operations including health and safety compliance vendor management and site inspections
• Knowledge of food and beverage operations including invoice verification audits and coordination with catering teams
• Experience using global platforms for event management audits or KPI reporting
• Prior exposure to tech company cultures or fast-paced innovation-driven workplaces
• Ability to provide backup support for broader facilities management tasks when team members are on leave

Why JLL

At JLL we are committed to shaping the future of real estate for a better world. Join a team where your contributions are valued your growth is supported and your impact is meaningful. Apply today to be part of our Work Dynamics Integrated Facilities Management team.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.